Guidelines for Naming Calendar Events
General Principles:
- Clarity is Key: Event names should provide clear information at a glance.
- Consistency: Always use a uniform format for naming events. This ensures easy searching and identification.
- Brevity: While information is vital, event names should not be overly long. Aim for a concise representation.
Specific Guidelines:
For Project-Specific Meetings:
Format: [Project Abbreviation] - [Type of Meeting] - [Additional Details]
Examples:
- ABC - Staff Meeting - Weekly
- XYZ - OAC Meeting – Weekly
- LBA – AAR – Structural Concrete
- 345LA – Coordination – Steel Stairs
For Company-Wide or Mandatory Meetings:
- Always start with the tag [MANDATORY] or [COMPANY WIDE] to ensure that the importance and relevance of the meeting is immediately recognized.
- Include the type of meeting and any pertinent details.
Format: [MANDATORY/COMPANY WIDE] - [Type of Meeting] - [Additional Details]
Examples:
- MANDATORY - Safety Training - New Protocol Introduction
- COMPANY WIDE - Town Hall - Q4 Overview
For Regular Departmental or Team Meetings:
Format: [Department/Team Name] - [Type of Meeting] - [Additional Details]
Examples:
- HR - Monthly Sync - Benefits Update
- Marketing - Brainstorming Session – Instagram Launch
Additional Tips:
- Avoid Jargon: Ensure that acronyms or abbreviations used are understood by all potential attendees.
- Prioritize Essential Info: If the title is getting long, ensure that the most critical information is at the beginning. This is especially relevant for mobile users who might see a truncated event name.
- Use Standardized Language: To maintain uniformity, create a list of standardized meeting types (e.g., "Review", "Brainstorming", "Training") and use them consistently.
By maintaining consistency and clarity in naming calendar events, you ensure that team members can quickly identify, understand, and prepare for upcoming events.