Alcohol at Events Policy
Interim policy effective 4/11/2025. Please follow this card to be notified of policy and procedural updates.
Purpose
This policy supports the Policy on Alcoholic Beverages and Illegal Drugs and further clarifies the requirements related to gatherings and events on university-owned or controlled property, or hosted with the support of the university to ensure their compliance with regulations.
Definitions
- A Sponsored Event or activity is one that the university endorses by sending students, staff, and faculty to participate as official university representatives or which is funded, even partially, by the university.
- A Venue Lease is when an outside organization contractually rents university-owned or -controlled property for their gathering or special event.
Responsibilities
All individuals to whom this policy applies are responsible for becoming familiar with and following this policy. All Employees with student oversight duties or who are involved in event planning are responsible for promoting the understanding of this policy and for taking appropriate steps to help ensure and enforce compliance with it.
Policy
The sale/service of alcohol is not permitted at Sponsored Events on university-owned or -controlled property or Venue Leases unless an approved exemption has been granted and all subsequent requirements have been met. Off-premise Sponsored Events where alcohol will be sold also require an approved exemption. Exemption request procedures to be provided in the coming weeks.
Enforcement
Violation of this Policy by any student or Employee is considered a violation of the Policy on Alcoholic Beverages and Illegal Drugs. Individuals will be subject to the sanctions and disciplinary actions described therein.
Outside organizations via Venue Leases who are found in violation of this Policy will be required to remove all prohibited items, have their event terminated, and/or be referred to the authorities depending on the severity of the situation.
In addition to actions taken by the university, members of the university community should be advised that they may also be subject to prosecution in accordance with federal, state, and local laws. See Drugs and Alcohol Laws, Regulations, and Legal Sanctions for details.