Policy on the Use of University Facilities
Purpose
As a non-profit, tax-exempt institution whose mission is solely educational, The New School reserves its facilities for activities serving educational purposes. The University has established the following policy on the use of its facilities by any individual or organization.
Scope
This Policy applies to all members of The New School ("University") community and outside organizations who seek to use University facilities.
Policy
University facilities may be used in accordance with the below:
- Activities in University facilities must be consistent with the educational purposes of the University. Events and activities outside of this scope are treated as "venue leases" and are subject to the costs and additional requirements outlined below (see section Use of University Facilities by Outside Organizations).
- Any recognized faculty or student organization is entitled to use University space, as available, for activities of an educational nature and has the right to invite speakers representing any and all points of view to the University. The University provides this space when available and requested through applicable procedures.
- Responsibility for conduct at University events lies with the University sponsors of those events, even when an event is co-sponsored by an outside organization. See Student Conduct and Employee Code of Conduct for information.
- All activities and all participants in them must respect the right of every individual to freedom of expression. The university and its Board of Trustees recognize their responsibilities to assure that all members of the University community and guests at the University are able to exercise this right.
- Access by the media to University events or events held in University facilities is determined on a case-by-case basis in accordance with the following policy statement of the Board of Trustees:
- "The New School believes that the presence of television and video cameras in classrooms, lecture halls or auditoria tends to alter the educational environment and possibly impede the free exchange of ideas. It therefore generally does not permit such equipment in its facilities unless it is part of the educational process. On certain occasions, cameras may be permitted at a university event. These decisions are made on an individual basis. Individuals wishing to bring television or video equipment into university facilities must consult first with the Executive Vice Presidents and Senior Vice President of Marketing, who will make the determination as to whether such equipment will be permitted."
- Proper regard must be shown for the facilities, and they must be returned to their original condition on completion of an activity. See Activities Restricted in University Spaces for restrictions.
- No commercial activity may be conducted within a University facility with the exception of approved book and ticket sales.
Use of University Facilities by Outside Organizations
From time to time, members of the university community request the use of facilities on behalf of outside organizations. Outside organizations also occasionally contact the university directly to request the use of space. Regarding those requests, it should be kept in mind that the University facilities are for the primary use of members of The New School community for educational purposes. Facilities are not available for fundraising purposes or political activity by outside organizations. When classes are in session, space is at a premium and requests by outside organizations generally cannot be satisfied.
When space is available, the university is willing to consider requests for space by outside organizations if they meet the criteria enumerated above and observe the following procedures:
- Complete a standard application for use of the university's facilities. The application requires information describing the organization's purposes and membership, the use for which the facility is requested, expected participants, equipment, maintenance and security needs.
- Provide a certificate of insurance including public liability in an amount specified by the university.
- Agree to pay fees including rental and charges for other services provided by the university.
- Applications for the use of facilities will be reviewed and determination will be made by Campus Venue Services.
Procedure
University event organizers and organizations should review Event Logistics for detailed instructions to request space on campus. All requests for use of University facilities by outside organizations must be made through Campus Venue Services.
Additional Information
Please contact facilitiesmanagement@newschool.edu with any questions about this Policy.