Corporate Secretary
Harvest Accounting partners with an online Corporate Secretary agent, CorpAgent Online, to service all our customers. Harvest Accounting will remain as the point of contact when customers have queries or need help with corporate secretarial matters. As these services are outsourced, some processes and turnaround times may be beyond Harvest Accounting's control. We seek your kind understanding as we endeavour to provide the best services to you!
The 3 Phases of appointing us as Corporate Secretary:
Phase 1: Information Gathering
Kindly provide the following:
- Latest available ACRA BizFile
- Constitution
- Financial Year End of the Company
- Business Activity:
i. Describe the nature of your business activities such as what your company will be doing?
ii. what industry will you be in?
iii. what is your website?
iv. which countries are your clients mostly located in? - All Directors and Shareholders must individually complete Harvest Accounting's Know-Your-Customer form here: https://lnqvbbds.paperform.co/
- If you require a new Registered Office Address, Harvest Accounting uses a virtual office to collect all mail, government letters and bank statements. We normally recommend Modetti's virtual office and mailing service at 14 Robinson Road, #08-01A, Singapore 048545. Customers can sign up directly for SGD 99 per year at https://www.modetti.com/virtual-offices/. Self collection of mails is on weekdays 9am to 6pm. Customers can also opt for mail scanning or mail-forwarding at additional costs. Alternatively, customers can also opt for Harvest Accounting's outsourced registered office address services inclusive of mail scanning, payable to Harvest Accounting at SGD 360 per year. Harvest Accounting will filter through and only forward important mails to the customer.
Phase 2: Pre-takeover Customer Due Diligence - Identity Verification and Signing of Forms
Once the above information is provided, please be expected to provide and sign the following:
- All Directors and Shareholders must individually complete facial recognition through Onfido OR provide ID documents notarised by Notary Public or Chartered Lawyer
- All Directors and Shareholders must individually sign Customer Due Diligence Form
- One Director will be asked to sign Agent Authorisation Form
- All Directors and Shareholders must individually sign Notice for Controller Form
Phase 3: Passing of Resolutions and Filing the Changes with ACRA
Once the above tasks are done, please provide and sign the following:
- Resignation Letter from current Secretary (we kindly request that you provide the resignation only after we ask for it. The date of the resignation letter is crucial as ACRA only allows 14 days grace period to file the change of secretaries, otherwise there will be SGD 50 late filing penalty imposed by ACRA)
- Sign Resignation of Secretaries Resolution
- Sign Change of Secretaries Resolution (also must be signed and filed with ACRA within 14 days from the date of resolution)
- Sign Change of Registered Office Address Resolution (if applicable)
Please do note that the above processes are subject to further Compliance checks and the Compliance team reserves the right to request additional documents or forms to be signed.
Workflow: Monthly Accounting | Financial Year End | Staff Expense Claims| Corporate Secretary