How to Process Accounts Receivable Manual Bank Drafts (ACH Drafts)

This document will show how to process your accounts receivable manual bank drafts (ACH drafts)

Step 1: Select Accounts Receivable

Step 2: Select Miscellaneous Processes

Step 3: Process Manual Bank Drafts

Cycle Number: This is a required field. Enter the cycle number for the ACH drafts.

ACH Debit Date: This is a required field. The debit date is what was used from the billing register.

Update accounts or print report only: This is a required field. The first step is to “Report only”. We strongly urge you to review the report in case there may be an error. For ex: an outrageous dollar amount to be drafted. This is you’re a chance to correct the customer’s account. NOTE: IF you did make a change to a customer account, please re-run the report again with “Report only”.

***Now you are ready to proceed to “Update accounts”. You will repeat the steps as you did for processing the “Report only”. This time you will select “Update accounts” from the drop-down menu. The update process will create the export file for the bank drafts. Also, the payments will automatically post to the customers accounts.

Note: To locate the export file to send to the bank. You will follow the following steps:

*Select OpenGov directories

*Select FTP directory

*Select ACH_Drafts

*Select arach.txt this is the file that will be sent to the bank.

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