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Copy/Reverse Journal Entry - Screen Overview

Journal Entry Copy/Reverse

Screen code: gltjecc

To Copy/Reverse the journal entry when you select the Copy/Reverse menu option. This option is displayed on right-click menu of the journal entry line item details. It displays the original journal entry details and allows the user to either Copy or Reverse the selected entry by generating a new Journal entry with attributes such as Fiscal Year, JE Number, Date, Description.

The pro-rate factor lets you copy portions of the Journal Entry value. For example, enter 0.5 to copy half of the amount into the new journal entry.

  • Selecting Copy and submitting the details creates a new journal entry by copying an existing entry. Selecting Reverse and submitting creates a reversal of the debits and credits from the original journal entry.
  • If you do not enter a journal entry number then the system determines the next sequential journal entry number
  • Each journal entry that is posted can be applied to the appropriate fiscal month corresponding to the journal entry date.

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It has the following parameters:


Fields


Description


Fiscal year


Assigning the Journal Entry to a particular fiscal year


Journal entry number


A unique number that identifies the Journal Entry and its related components.


Journal entry date


Journal Entry date that falls within the Fiscal Year assigned


Description


Allows you to enter Journal Entry Description.


Comment


Comments related to the selected Journal Entry


Pro-rate factor


Pro-rate factor to be entered in decimal. It will proportion the copied or reversed value amount and create a new journal entry with the amount value accordingly.


Copy


Creates a new GL Journal Entry number by copying the existing Journal Entry Details. The user may define the fiscal year, journal entry date, description, and comment for the newly created GL journal entry number


Reverse


Creates a new GL Journal Entry number by reversing the debits and credits of the existing Journal Entry Details. The user may define the fiscal year, journal entry date, description, and comment for the newly created GL journal entry number.

Version 1.1

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