Charge Master

Welcome to the GoRev Administrative Charge Master Tutorial. In this tutorial, we will focus on the process of Navigating the Charge Master Module as an Administrator in GoRev.

1 : Navigating to the Charge Master Window

In addition to the creation of Standard and Explosive Charges, as a GoRev Administrator, the Charge Master Module will, also, allow you to Edit Existing Charges, Deactivate and Reactivate Charges, Add New Linked Charges, Modify Existing Linked Charges, Add Barcodes to Charges, Enable Self Pay Rate for your facility, Copy Charges to other facilities, Edit Ledger Codes, and finally Export Charge Master data to a Excel spreadsheet. To begin, click on the “Charge Master” button located in the Billing Data section of the Admin Toolbar.

2 : Subscribed Charges

At this point, the Charge Master window will appear on your device. If the facility you are working in has Charges that are subscribed from another facility's Charge Master you will not be able to change them. For those Charges you will see a green check mark in the Is Subscribed column along with the parent facility's name in the From Facility column. In order to edit subscribed Charges you must be working out of the parent facility's Charge Master.

3 : Selecting a Charge

In order to Edit Existing Charges, first, begin by clicking on the Charge that you require in the All Charges section of this window.

If you have difficulty locating the Charge, please use the Search field in this area to search for the Charge by Charge Description, Charge Number, CPT, Revenue Code, or Modifier.

4 : Editing and Saving a Charge

After the Selected Charge’s Information appears in the Charge Information area of this window, please edit any of the information in this area that you require.

Once you are finished, click on the “Save” button.

5 : Deactivating an Active Charge

Now, in the event that you would like to Deactivate a Standard or Explosive Charge that is currently active in your system, first, begin by clicking on the Charge that you require in the All Charges section of this window.

Next, un-check the Active box in the Charge Window.
Next, click the "Save" button.

6 : Reactivating an Inactive Charge

Conversely, if you would like to Reactivate a Deactivated Charge, first, begin by clicking on the Inactive Charge that you require in the All Charges section of this window.

Next, check the Active box in the Charge Window.
Finally, click the "Save" button.

7 : Selecting an Explosive Charge

In addition to the modification of Standard Charges, the Charge Master window will, also, allow you to modify Explosive Charges in your system (An Explosive Charge is a single Charge Number that will add multiple charges to an account when selected) To begin, click on the Explosive Charge that you require in the All Charges section of this window.

From the Charge Information window, you can search charges, add charges, add quantity and also edit and remove charges from the Explosive Charge via the bottom ribbon of this window.

8 : Searching to add a Linked Charge

Now, in order to Add a Linked Charge to the selected Explosive Charge, begin by clicking on the “Search charge...” field on the bottom of the screen.

9 : Entering a Charge Number

At this point, to continue, please enter the Charge Number that you require into the field provided and select from the drop-down window.

10 : Entering a Quantity

Next, please use the Quantity field in this window to enter the Quantity that you require.

11 : Finishing the Charge Linking Process

Now, in order to finish the charge linking process, please click on the “Add Charge” button in this window.

12 : Locating the Newly Linked Charge

At this point, the Newly Linked Charge will be present in the Explosive Charges area of the Charge Master window.
If you would like to Link additional Charges to your Explosive Charge, please follow the steps discussed above for each additional Linked Charge that you require.

13 : Selecting a Linked Charge

In addition to Adding New Linked Charges, as a GoRev Administrator, you will, also, have the ability to Modify Existing Linked Charges for your Explosive Charge. In order to edit the Quantity of an Existing Linked Charge, first, begin by clicking on the Linked Charge that you require in the Explosive Charges area of this window.

14 : Utilizing the Edit Linked Charge Feature

Next, click on the “Edit” button present in the Explosive Charges section of the toolbar.

15 : Editing the Charge Quantity

At this point, the Linked Charge window will appear on your device. To continue, please edit the Quantity to your satisfaction.

Then, click on the “Save” button in this window.

16 : Selecting a Linked Charge to Remove

In addition to the modification of a Linked Charge, the Charge Master window will, also, allow you to Remove Existing Linked Charges for your Explosive Charge. To begin, click on the Linked Charge that you require in the Explosive Charges area in this window.

17 : Navigating to the Remove Linked Charge(s) Window

Next, click on the “Remove” button present in the Explosive Charges section of the toolbar.

18 : Finalizing the Charge Removal

At this point, the Remove Linked Charge(s) window will appear on your device. In order to successfully Remove the Selected Linked Charge, click “Yes”.

19 : Adding Barcodes to Charges

The Charge Master Module will also allow you to add a barcode to any of the charges in your system. To begin, click on the “Add Barcode to Charges" button in the Charge Master Toolbar.

Next click on the charge you want to add a barcode to in the next window.

With your charge selected you can scan the barcode you want to add, then click the "Add" button.

You can remove a barcode from the selected charge by clicking on the "Remove" button.

20 : Enabling Self Pay Rates

GoRev allows you to set up a self pay rate for any charge in your system, to begin with click on the "Enable Self Pay Rate" in the Charge Master Toolbar.

A warning message about using Self Pay rates will appear, click on the "Yes" button to proceed.

With Self Pay enabled you can now enter your rates from the Charge Window screen in the "Self Pay Rate" box then click the "Save" button.

21 : Copying Charges to Other Facilities

GoRev allows you to copy single or multiple charges to any other facilities in your organization. To begin with, select the charges that you want to copy in the Charge Master Window.

With the charges you want to copy selected, click on the "Copy Charges To..." button.

The "Copy Charges" window appears, from here you can select one or more facilities by clicking on their name, or using the "Select All", "Select None", and "Invert Selection" buttons.

When you are ready to proceed, just click on the "Copy" button.

22 : Editing Ledger Codes

As a GoRev administrator you also have the ability to change ledger codes for your facility, to being click on the "Edit Ledger Codes" button in the Charge Master Window.

The "Manage Ledger Codes" window appears, to add a code click on the "Add Code" button.

Enter the Description, Code, and Parent Code into their corresponding boxes, then click on the "Save" button.

To edit a code, first click on it in the Manager Ledger Codes window.

Then click on the "Edit Code" button.

Make the necessary changes, then click on the "Save" button.

To delete a code, first click on it in the Manager Ledger Codes window.

With the code you want to delete selected, click on the "Delete Code" button.

Another window will open asking if you are sure you want to delete the selected code, click on the "Yes" button.

23 : Exporting to a XLSX File

GoRev allows you to export Charge Master data to a Excel spreadsheet, to do so click on the "Export as XLSX" button in the Charge Master Window.

The Save As window will open, choose where you want to save the spreadsheet, type in the name you want to give it, then click on the "Save" button.

24 : Adding a Clinical Trial Number

You can now attach a clinical trial number to a specific charge master item and the system will place the appropriate values onto your claim per CMS guidelines that can be read here.

Additional Resources

GoRev Support Team

If you have any questions, concerns, or problems regarding this GoRev Tutorial, please contact the GoRev Support Team by submitting an IT Support Ticket, by phone at 1-(317)-794-3900, and/or by email at ask@gorev.com.

Note: Always submit an IT Support Ticket detailing the problem that you are experiencing with this portion of GoRev, if possible, as this will give GoRev Support Agents access to information that will help expedite the resolution of your issue. If you are unsure how to submit an IT Support Ticket in GoRev, please see the IT Support Ticket Creation tutorial for assistance.