Time Sheets & Expense Reports: ERG Edition

Here are guidelines as to how to include Employee resource group (ERG) activities and costs in your time sheets and expense reports.

Time sheets

ERG Leaders: You can log time when planning, organizing, and attending (as a planner or organizer) ERG events as P23-999790 OFFICE with comment "ERG Leadership/Planning".

Employees who are supporting ERG leaders with the planning and organization of an event can also log their time conducting these activities and participating in the event as P25-999790 OFFICE with comment "ERG Leadership/Planning".

ERG Activity participants: As of January 2025, employees are allowed to log up to one hour of P25-999790 OFFICE time each month for participating in ERG meetings or activities.

Please see the 2023 Employee Handbook (General) for more information about logging ERG time.

Expense reports

ERG Leaders: To submit expenses related to Employee Resource Groups, please use P25-999790, with a comment including the ERG name associated with the funding.

ERG Activity participants: Normally, what's covered as part of Employee Resource Group funding should be clear and there is no need for you to submit an expense report for Employee Resource Group activities. If by chance you need to pay for ERG activities yourself as part of an EAC leader-approved arrangement, you can submit the expenses using P25-999790 with a comment including the ERG name associated with the funding.