Employee Navigator and AllianceHCM integration
Objectives:
AllianceHCM and Employee Navigator partnered to develop an integration that includes syncing certain demographic and deduction data.
Get an overview of the integrated fields, as well as actions you need to take in AllPay to set up the integration. This guide should be used in conjunction with the Employee Navigator Payroll Integration User Guide and the Employee Navigator Post-Integration Guide for HR & Brokers.
What's in this article?
An overview of integrated fields and helpful reports and information, including:
💡Good to know: Before you get started with the Employee Navigator integration, AllianceHCM will review the current deduction setup and mass remove any calculation codes or pay frequencies, since this data is not exchanged in the integration and can affect payroll deduction amounts.
AllianceHCM tips: Keep an eye out for tips from our experts!
Exchanged fields
Use the small arrow next to a category to expand the section and see details.
Demographic Data
This table includes each demographic field currently being exchanged between AllianceHCM's AllPay system and Employee Navigator, with its direction of exchange.
AllPay Field Name | Employee Navigator (EN) Field Name | Direction of Exchange |
Id | Payroll Id | Payroll to EN only |
SSN | SSN | Payroll to EN only |
First Name | First Name | Bidirectional |
Middle Name | Middle Name | Bidirectional |
Last Name | Last Name | Bidirectional |
Address 1 | Address 1 | Bidirectional |
Address 2 | Address 2 | Bidirectional |
City | City | Bidirectional |
State | State | Bidirectional |
Zip | Zip | Bidirectional |
Work e-Mail | Work Email | Bidirectional |
Personal e-Mail | Personal Email | Bidirectional |
Cell Phone | Phone | Bidirectional |
Birth Date | DOB | Bidirectional |
Gender | Sex | Bidirectional |
Hire Date or Rehire (most recent hire date is exchanged) | Hire Date | Payroll to EN only |
Termination Date | Termination Date | Payroll to EN only |
Current Pay Start Date | Payroll Effective Date | Payroll to EN only |
Auto Pay | Compensation Basis | Payroll to EN only |
Annualized | Annual base salary | Payroll to EN only |
Rate | Hourly rate | Payroll to EN only |
Title | Job Title | Bidirectional |
Deduction Data
Employee Navigator becomes system of record for employee recurring deductions once this integration is set up. This includes employee per-pay costs, effective dates, and end dates.
You will have to key your existing deduction codes into Employee Navigator for the initial setup of the integration. To access a list of your deduction codes in AllPay, open the Reports menu and select Report Writer. Find the EN Deductions/EN Import Deductions report and click the icon to run the report.
How to generate demographic and deduction audit reports
demographic audit report
In AllPay, open the Reports menu and select Report Writer. Find the EN Import Demographics report and click the icon to run the report.
deduction audit report
In AllPay, open the Reports menu and select Report Writer. Find the EN Import Deductions report and click the icon to run the report.
Find the reports in AllPay's Reports module on the Report Writer page. Your company will have these reports set up for you when the integration is configured.
Find audit trail reports
To view any recent changes on a record, navigate to the AllPay page where the change was made and click the Change Audit icon. A new window will let you see the name of the field that was changed, the old value, new value, change date, and who changed it.
For example, you could navigate to an employee's Personal page in AllPay and click on the Change Audit icon to see the change audit for that page.
AllianceHCM tip: Use the dropdown at the top of the Change Audit window to specify the timeframe you want to view.
Click the Change Audit icon to see a log of changes to a record.
The Change Audit log will open in a new window.
Exception Processing ETC
For deduction changes, please contact the AllianceHCM Application Support department at helpdesk@alliancehcm.com or call us at 800-789-7655.