Grading Policies and Procedures

Grading Deadline

University grading deadline: Every student enrolled must receive a grade in MyNewSchool no later than one week from the end of the full term.

• Faculty may only issue a grade to students who are officially registered and appear on the class list.
• You must submit grades by the deadline even if you do not have complete coursework from all students. Please note that final official grades cannot be assigned in Canvas.
• Grades not submitted will immediately convert on the aforementioned dates to a grade of “GM (Grade Missing)” and you will have to complete a separate change of grade form for every student with their respective missing grade. Missing grades that are not resolved via a change of grade form will be converted to a final grade of F (for UG-Level students) or N (for GR-level students).

Late grade submissions result in delayed graduation or financial aid processing, potential revocation of visas, and incomplete or negative academic standing reviews. The Provost’s Office mandates that all grades must be submitted by the deadline.

Grade Submission

The submission of a grade is an attestation that you are grading on the basis of at least 14 weeks of instruction, or the equivalent of (in-person, synchronous, or asynchronous).

• Login to MyNewSchool
• Click on the Support Resources under Pages
• Select Academic Resources
• Click on Submit Final Grades
• Select the term
• Select the course
• On the Final Grades Worksheet, select the appropriate final grades and press save/submit.

*If the name of a credit student does not appear on your grade roster, that student is not registered for your course. Faculty may not grade students who are not officially registered and part of the enrolled class.

Grade Descriptions

There are two grading systems at The New School, one for students enrolled in credit courses, one for students enrolled in non-credit certificate courses.

Temporary Incomplete Grades (I Grade)

It is the expectation that students will complete all coursework on time. Students may be assigned a grade of incomplete in the case of extraordinary circumstances at the discretion of the course instructor.

For undergraduate students, all circumstances leading to the request of an incomplete must have clear documentation (e.g. medical note, obituary notice, employer’s note) which must be reviewed and approved by the instructor. If approved, the documentation must be included with the Incomplete Grade Request Form which must be signed by the student, the instructor, and the program or department chair, and submitted to the University Registrar’s Office to post the incomplete grade. For graduate students requesting an incomplete, this form is not required; however, it is the expectation that the graduate student and their faculty member have agreed to the necessity of the incomplete and a pathway towards completing it.

Unless the instructor submits a regular letter grade within the period of time required by the student's academic program, a grade of I or GM will permanently convert to F or N, as described below.

For undergraduate students, grades of I and GM convert to F at the end of the seventh week of the spring semester for fall courses and at the end of the seventh week of the following fall semester for spring and summer courses.

For graduate students, grades of I and GM for graduate students convert to N one year after the end date of the course. PhD students at The New School for Social Research should consult their school's catalog for additional policy information about grades of Incomplete. Graduate students who are permitted to retake a class to make up a grade of Incomplete must register for the course and pay tuition as an auditor.

Instructors have the ability to change grades of temporary incomplete to final grades through MyNewSchool using the Change of Grade form, otherwise grades are converted to F/U based on the chart above.

To change a temporary incomplete grade online:

• Login to MyNewSchool
• Click on the Support Resources under Pages
• Select Academic Resources
• Click on Change of Grade
  

Student Stopped Attending/Did Not Attend (F Grade)

For students who are awarded an F grade, the last date of attendance must be recorded to determine whether the F grade was earned or unearned.

The F grade is earned when a student attends class or attends sporadically and does not complete the assignments or requirements of the class to earn a satisfactory grade. The F grade is unearned when a student stopped attending or did not attend the course. Attendance records will be reviewed to evaluate whether or not the F was earned or unearned to support policies and procedures relating to Federal Financial Aid and Title IV funding.
REMINDER: you must record the student’s last date of attendance in Starfish. For assistance with Starfish, please reach out to starfish@newschool.edu

Class Roster Clean-up

Accurate and up-to-date rosters are essential for ensuring students are academically engaged and attending. More importantly, for the health and safety of our students, we need to know if they have gone missing. Please make sure to alert us using Starfish by keeping your attendance up-to-date and issuing the necessary flags.
Please refer to your school's academic catalog for specific policies.

Course Evaluations and Grade Viewing By Students

During the course evaluation period any student who completes an evaluation for a course, or officially opts out, will be able to view his or her grade in the course on MyNewSchool once you have posted the grade. When the evaluation period is complete, all students will be able to view their posted grades on MyNewSchool.

Evaluations for standard-length courses (15 weeks) are open 3 weeks before and 1 week after the course end date. Evaluations for courses with short duration (less than 15 weeks) are open 5 days before and 5 days after the course end date. Evaluations for extra short courses (e.g. 1-week courses) are open for ten days commencing on the last day of classes.

Change of Grade

Final grades are subject to revision by the instructor. A dean approved paper Change of Grade form is required for changes to grades for courses taken in semesters prior to the above deadlines. These grade changes must be submitted to your Dean’s Office representative. If a degree has been conferred, the grade recorded in the Registrar's Office becomes a permanent part of the student's academic record, and no changes are allowed.