Grading Policies and Procedures

Grading Deadline

University grading deadline: Every student enrolled must receive a grade in MyNewSchool no later than one week from the end of the course.

• Faculty may only issue a grade to students who are officially registered and appear on the class list.
• You must submit grades by the deadline even if you do not have complete coursework from all students. Please note that final official grades cannot be assigned in Canvas.
• Grades not submitted will immediately convert on the aforementioned dates to a grade of “GM (Grade Missing)” and you will have to complete a separate change of grade form for every student with their respective missing grade. Missing grades that are not resolved via a change of grade form will be converted to a final grade of F (for UG-Level students) or N (for GR-level students).

Late grade submissions result in delayed graduation or financial aid processing, potential revocation of visas, and incomplete or negative academic standing reviews. The Provost’s Office mandates that all grades must be submitted by the deadline.

Grade Submission

The submission of a grade is an attestation that you are grading on the basis of at least 14 weeks of instruction, or the equivalent of (in-person, synchronous, or asynchronous).

• Login to MyNewSchool
• Click on the Support Resources under Pages
• Select Academic Resources
• Click on Submit Final Grades
• Select the term
• Select the course
• On the Final Grades Worksheet, select the appropriate final grades and press save/submit.

*If the name of a credit student does not appear on your grade roster, that student is not registered for your course. Faculty may not grade students who are not officially registered and part of the enrolled class.

Grade Descriptions

There are two grading systems at The New School, one for students enrolled in credit courses, one for students enrolled in non-credit certificate courses.

Temporary Incomplete Grades (I Grade)

This grade indicates the instructor granted an extension to complete outstanding work for the course for individual students. This grade should not be given automatically, but only at the request of the student, and the discretion of the instructor. Incomplete grades should not be given for an entire class as the incomplete is intended for individual exceptions not extensions of an entire class.

Phd incomplete extensions can now be approved through the Change of Grade form that’s found in MyNewSchool. Please consult the table below for university deadlines and procedures on incomplete conversion.

For undergraduate students grades of “Incomplete” can be changed until the end of the 7th week of the subsequent semester, excluding summer, following the one in which the course was taken. For graduate students grade changes can be made up to one year following the official end date of the course.

Instructors have the ability to change grades of temporary incomplete to final grades through MyNewSchool using the Change of Grade form, otherwise grades are converted to F/U based on the chart above.

To change a temporary incomplete grade online:

• Login to MyNewSchool
• Click on the Academics Tab
• Click on Change of Grade
  

Student Stopped Attending/Did Not Attend (F Grade)

For students who are awarded an F grade, the last date of attendance must be recorded to determine whether the F grade was earned or unearned.

The F grade is earned when a student attends class or attends sporadically and does not complete the assignments or requirements of the class to earn a satisfactory grade. The F grade is unearned when a student stopped attending or did not attend the course. Attendance records will be reviewed to evaluate whether or not the F was earned or unearned to support policies and procedures relating to Federal Financial Aid and Title IV funding.
REMINDER: you must record the student’s last date of attendance in Starfish. For assistance with Starfish, please reach out to starfish@newschool.edu

Class Roster Clean-up

Accurate and up-to-date rosters are essential for ensuring students are academically engaged and attending. More importantly, for the health and safety of our students, we need to know if they have gone missing. Please make sure to alert us using Starfish by keeping your attendance up-to-date and issuing the necessary flags.
Please refer to your school's academic catalog for specific policies.

Course Evaluations and Grade Viewing By Students

During the course evaluation period any student who completes an evaluation for a course, or officially opts out, will be able to view his or her grade in the course on MyNewSchool once you have posted the grade. When the evaluation period is complete, all students will be able to view their posted grades on MyNewSchool.

Evaluations for standard-length courses (15 weeks) are open 3 weeks before and 1 week after the course end date. Evaluations for courses with short duration (less than 15 weeks) are open 5 days before and 5 days after the course end date. Evaluations for extra short courses (e.g. 1-week courses) are open for ten days commencing on the last day of classes.

Change of Grade

Final grades are subject to revision by the instructor. A dean approved paper Change of Grade form is required for changes to grades for courses taken in semesters prior to the above deadlines. These grade changes must be submitted to your Dean’s Office representative. If a degree has been conferred, the grade recorded in the Registrar's Office becomes a permanent part of the student's academic record, and no changes are allowed.