Write Offs in AR

You can write off a single account or all accounts that meet specific criteria. Typically, only accounts with status “I” for Inactive are considered.

Step 1: Select Accounts Receivable

Step 2: Select Miscellaneous Processes

Step 3: Select Write Offs

Method 1

Enter the account number to write off only one account.

Method 2

Accounts with balances over: Select one (30 days, 60 Days, 90 Days, or 120 Days)

Maximum balance (blank for all): Enter the minimum balance that an account must owe to be written off. If there is no minimum, then leave the amount blank.

Date to age balance for over 120 days: If you chose “120 Days”, then enter the date to age balances. Account balances will have to be over 120 days past due as of this date.

Additional Parameters For Either Method

Print report only or update accounts: “Report Only” the first time and review the reports. When you are satisfied with the reports. Repeat the process and select “Update Accounts”.

Print SS# and DL# on report? Select one: “Yes” or “No” this option is whether you want to include the social security and drivers license on the report.

Transaction date to use for write offs: Enter the date you want to write off to show on the account history.

Here is an example of what the report only will look like.

Here is an example of what the account transaction will look like once you’ve updated the account or accounts.

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