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Journal Entry Details - Screen Overview

Work with Journal Entry Details

Screen code: glljedi

To view the details of the journal entry when you select the Details menu option.

On the Work with Journal Entry page, right-click and select the Details option from the menu of the journal entry item detail. It navigates you to the Work with Journal Entry Details page that displays all the debit and credit transaction details of the selected journal entry record.

You can also filter by Line or Account and create a printable version too.

Navigation Tip: General Ledger >> General entry>> Work with Journal Entry >> Right-click to select an action Details.

It has the following parameters:

Field	Description
Line	Sort and Filter By: - Line - Filter by number Of Line Items - Account- Filter by GL Account Number
Account Number	GL Account Number. *Note: Dashes are reflected in the Account number.
Account Description	GL Account Description.
Line	Sequential Line Number.
Debit	Debit Amount of the Detail Line.
Credit	Credit Amount of the Detail Line.
Description	Line Item Description.

You can also update, inquire, check or upload documents and/or view checks.

Add New Details

On the Work with Journal Entry Details page, click the Data Add New + button from the Common Actions bar.

Page 1 has the following parameters:

Field	Description
Account Number	GL Account Number associated with the journal entry.
Debit Amount	The debit amount for the journal entry.
Credit Amount	Credit Amount for the journal entry.
Description	Short description related to the journal entry.
Extended Description	Additional Descriptions in detail. Allows you to add an additional description if the description field length is not enough.
Comments	Comments related to this journal entry.
Running Totals	Running total, or cumulative sum, is a sequence of partial sums. Displays the summation of the data as it grows over time. - Total Debits - Total debits for the entry - Total Credits - Total credits for the entry

Page 2 and Page 3 are optional fields, often fetched from sub-systems and other modules such as Accounts Receivables, Fixed Assets, etc.

Page 2

Page 2 has the following parameters:

Field	Description
Check Number	Check number
Vendor number	Enter the vendor number associated with a journal entry. Click the magnify icon to go to the Vendor Number Selection page to select the correct vendor number.
Vendor name	Credit Amount for the journal entry.
Invoice number	Short description related to the journal entry. Click the magnify icon to go to the Invoice Selection page to select the correct invoice number.
P.O. number	Enter the purchase order number associated with a particular vendor. Click the magnify icon to go to the P.O. Selection page to select the correct purchase order number. It displays PO number, status, date, delivery code coupled with information such as PO value and PO balance (if applicable).
P.O. item number	Enter the purchase order item number. Click the magnify icon to go to the P.O. Detail Selection page to select the correct purchase order item number from the list.
P.O. item completed	Select Yes/No to show the status of P.O. if the purchase order is complete or not.
Asset ID	Enter the asset ID. Click the magnify icon to go to the Fixed Asset Prompt page to select the correct purchase order number.

Page 3

Page 3 has the following parameters:

Field	Description
Encumbrance liquidation amount	You adjust an encumbrance when its total amount (or the amount of each sequence) needs to be increased or decreased. You liquidate the encumbrance amount (or the amount of each sequence) partially or totally as payments against it are made.
Employee number	Employee number who worked on a specific journal entry.
User code	User code who worked on a specific journal entry.

Click Submit to Add the new journal entry details.

To know more about Journal Entry Detail Inquiry Simulation, visit the Journal Entry Inquiry article.

The right-click actions are as follows:

Actions	Description
Update	To update the journal entry details.
Inquire	To view and update the journal entry details.
Documents	To view/update/upload the documents associated with the journal entry.
View Checks	To view checks associated with a specific journal entry. *Note: To know more about View Checks, visit AP Check topic of Journal Entry Inquiry article.

Inquire Journal Entry Details

You can view/update all the journal entry details by using the right-click actions. When you click Inquire, it navigates you to the following Journal Entry Detail Inquiry page:

Click the Update The Data button located on the Common Actions Bar to update the details accordingly.

*Note: It has Page1, Page 2, and Page 3 details to edit and update accordingly. To know more details of each parameter of each page, refer to Add New Details page parameters in this same article.

Update Journal Entry Details

You can update the journal entry details by using the right-click actions. When you click Update, it navigates you to the following Journal Entry Detail Update page:

It has Page1, Page 2, and Page 3 details to edit and update accordingly. To know more details of each parameter of each page, refer to Add New Details page parameters in the same article.

Simulate This Entry

Click Simulate This Entry button to go to the Journal Entry Detail Inquiry Simulation page. This screen gives you an overview of the Journal Entry items you have already entered and allowed you to check whether they are complete and correct. During simulation, the Journal Entry goes through all the checks required for posting and shows the effect of this transaction in the current period and for the entire fiscal year.

Click Submit to simulate the entry.

Version 1.1

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