Degree Works

What is Degree Works?

Degree Works is an online degree auditing tool that allows you to track your students’ progress towards completing their degrees.

This system will show a student’s Degree Audit - a comprehensive breakdown of the graduation requirements for their degree and major/program of study.

You can use Degree Works to map out your students’ remaining semesters, including: planning class schedules, calculating GPA, and exploring a change of major or program.

Degree Works and FERPA

All faculty and staff are required to abide by the Federal Family Educational Rights and Privacy Act (FERPA).

NOTE: It is imperative to only access records that pertain to your assigned students. Any unauthorized access to information regarding students outside your roster, accessing information for non-academic purposes, or sharing it with unauthorized individuals is a violation of FERPA.

How to Access Degree Works

• Log into MyNewSchool
• Navigate to the Academics tab
• Select “Track Your Advisee’s Degree Progress Using Degree Works

Landing Page

You can search by a student’s ID number (9-digit ID beginning with N). If you do not have student’s ID, use the Advanced Search link for additional options.

Advanced Search

• The “Advance Search” function allows for you find students individually or as a group.
  
• Choose the options that are applicable in the drop down menus OR enter the student’s name and click search. You may choose one or multiple students from the list of students who meet your criteria.

Understanding the Audit

• The “Refresh” icon allows for a user to update the Audit in real time if anything has been changed prior to the nightly refresh
• The “Student Information” section. Here you will find the basic information for your student including “Class Level”, “Academic Standing”, and “Advisor.

• A student’s degree progress can be tracked here. Degree progress is calculated based on in-progress and completed requirements.
• Pre-registered courses are courses registered for future terms. These are courses that have yet to be started by the student.
• The Format section offers advisors different views of a student’s audit. This includes “Student View,” “Registrar Report,” and “Graduation Checklist.”
• Advisors can see the audit with or without the current courses and the pre-registered courses.

• rom the student audit, advisors can find the requirements needed for the student to graduate.
  
• The “Major in” section shows the current courses completed, courses in progress, and courses to be completed in order for students to graduate.

• Pre-registered courses will show under this field. These will show as (IP) or In-Progress even though the courses have not started. The credits for classes yet to be completed will have parenthesis surrounding them.
• Shared Capacities are the competencies or skills that undergraduates develop over the course of their education. The university has identified 11 Shared Capacities ranging from Oral Communication to Critical Analysis. These skills serve the University’s intellectual mission, with its historic strengths in design and social research, as well as its commitment to sustainability, civic engagement, and social justice.

• The Additional Courses area will display courses the student has taken outside of listed requirements that still qualify towards their degree.
  

• In the Electives section, you can view elective courses taken by the student. It's important to keep in mind that not all students are required to take elective courses.

• By selecting the skewer on the right of the screen, advisors can access the GPA calculator, class history, and any notes concerning the student’s audit.

GPA Calculator

• The GPA calculator function allows for projections on a student's GPA at various stages of their academic program, including at the end of a term or at the completion of their degree program. Advisors can also use the GPA calculator to determine the GPA that a student would need to earn during current or future semesters in order to reach a specific desired GPA.

Registrar Report

• The registrar’s report shows additional details for program requirements.
• If a requirement has been met, it will no longer show in the Unmet Conditions
• Completed requirements will always show under Block qualifiers.

Contact the Registrar's Office at creditanddegree@newschool.edu for any questions about Degree Works functionality. For technical support, message SAS@newschool.edu.