Editors | Editor Availability Dashboard

Purpose

We want to be able to capture and make use of more granular availability for all of our editors (because 'morning', 'afternoon' and 'evening' don't give us an accurate picture of how much time you have). This will help us to assign suitable work to you only when you're available.

The purpose of the dashboards is to show the editor support and technical delivery teams exactly which editors are available when we have orders that need to be assigned for proofreading etc. And because we can see the number of hours you have available on any given day, we can also estimate the size of order you should be able to complete in that time. In other words, if you have a full day, we can assign a larger document or a number of smaller ones to you; if you have just a couple of hours, we can give you a small job that will be quick to complete.

How to use it

1. Check that the correct clients and roles have been added to your dashboard. Let your Technical Delivery Lead know via Slack if a client is missing.

2. Select the hours you will be available to work for each client and the respective role each day (e.g. WeWork-Ed if you want to edit for your assigned client WeWork).

3. Check 'Your Schedule' at the bottom of the sheet to double check how many hours of availability you've indicated for each day, and the total hours for the week.

4. Edit this each day or week as you need. This is a seven-day rolling window, so if it is Tuesday already and you know your schedule on Monday next week is going to change, change the data in the Monday column.

For a full walkthrough of the dashboard, you can watch the following videos:

1: Your Details

2: Choosing and Saving Your Availability

3: Viewing Your Schedule

4: Using the Autofill Function

FAQs

1. Does this mean I will be assigned work for all of the hours I enter?

   1. Not necessarily. We will try to distribute as much work to our editors as we can, but what we assign will come down to the business client. For some clients we have almost unlimited work, so we will use up all of the hours that you can provide.

2. How will order deadlines fit into the times slots I choose?

   1. The dashboard is a visual representation only of the hours you are available to work. We’ll use your dashboard to assign work that we think you’ll to be able to finish in the hours you have on any given day. E.g. You indicate you’re free for four hours one afternoon, so we’ll assign you a piece of work that can be completed within four hours.

3. As an editor and reviewer, what if I change tasks a lot throughout the day?

   1. This is fine – your Technical Delivery Lead will be able to judge whether to assign work to you for editing or reviewing, or both! As long as we know when you're available, we can make sure we're not assigning anything to you when you're not free. Just select which work you would ideally like to do in those hour slots.

4. Some of my clients are not on the list – what should I do?

   1. We are currently trialling the new dashboards with only a couple of clients. If your other clients are not available, you don't need to worry at this stage; just give us the availability you have for the clients listed, or your general availability if you prefer. As we start to roll this out, more clients will be added.