Move In

Overview of Move-In Flow

Most of our move-ins are self-move-ins. Please kindly follow the chart below. If there is any question, please reach out to care@gpsrenting.com.

Before Your Move In

Please make sure three things are taken care of:

• The lease is signed, the deposit and rent are paid (through your portal)
• Renter insurance is set up (detailed in your lease agreement)
• Utility is set up. Here is general information Everything Utilities. (detailed in your lease agreement)

Welcome Home Letter

Welcome to your new home! 🎉🏡 We're beyond excited to have you join our community!

Moving can be a lot, but we’re here to make the transition as smooth and enjoyable as possible. To get started, we’ve put together some important information and helpful tips to guide you through the process. Don’t forget to watch our short welcome video we’ve prepared for you: https://www.youtube.com/watch?v=KdM_xNgm-Is.

Helpful Tips and Next Steps:

1. Move-In Inspection:

• Happy Move-in Day! You’ll be receiving an email from Zinspector/Ztenant with easy-to-follow instructions to complete your move-in inspection once you’ve been added to the system. This is your opportunity to walk through the home, take photos or videos, and ensure everything is accurately documented.
  You may begin your inspection by following this how-to video → https://www.youtube.com/watch?v=mL0Vl6pMGqQ
  Please note that the tutorial is provided by Zinspector, and some details (such as references to “conditional detail”) may differ from our process. Kindly follow the general instructions outlined in our inspection template to ensure proper tagging and the inclusion of any required additional information.
• Please complete your inspection within 48 hours to avoid a $150 penalty and $10 for each additional day it’s not completed. Please refer to your lease agreement.
• Any areas not documented will be considered in perfect condition when you move in—so be sure to capture everything you see.

Take your time, snap clear photos or videos, and make sure you’re completely happy with everything. This gives you peace of mind—and helps us stay on top of any issues right from the start.

2. Self Move-In Code:

• You’ll find the key in the black contractor lockbox at your front door. The code is 1215 or ACE. Please make sure to hold onto the lockbox until your move-out date.
• Here’s a quick guide on how to open the lockbox: https://youtu.be/OBL61EEGMKU
• On your move-out day, please return the contractor box and leave one key in it, placing the other key on the kitchen countertop. There’s a $100 charge for lost lockboxes, so take care of it during your stay.

Note: If your unit is a condo that requires key pickup from the concierge, this lockbox procedure does not apply. Please reach out to lease@gpsrenting.com so we can provide you additional guidance.

3. Communication & Payments:

• We handle all communication and rent payments through our AppFolio Tenant Portal. Please make sure you’ve received your login details.
• If not, kindly share the details of the situation by replying to this message.

4. Utilities & Renter’s Insurance

• Please make sure to switch utilities (electricity, gas, etc.) into your name before your lease starts, as per your lease agreement. Water and sewer usually stay under the owner’s name.
• Don’t forget your Renter’s Insurance! It’s required as part of your lease. Please provide proof of insurance and add GPS Renting as an interested party.
  We recommend Neil Strohbusch from State Farm for reliable coverage. You can reach him at 206-717-7009 or visit his website at https://insurewithneil.com/.
• Please ensure that you set up your utilities (electricity, gas, etc.) in your name before your lease begins, as required by your lease agreement. Water and sewer typically remain under the owner’s name.
  To get started, visit https://utility-setup.com/gps-renting, select your property address, and follow the steps to set up your utility accounts. For internet, feel free to choose your provider, but remember to select 'Mark as purchased outside of this tool' to confirm your setup is complete.
  If these steps are not completed by your move-in date, a $50 fee will apply, along with an additional $25 for each week of delay.

5. Maintenance Requests

If you notice any issues beyond cosmetic concerns, please feel free to submit a work order so our team can review and address them promptly. We're here to ensure your home is comfortable and well-maintained.

• Log in → Click Maintenance → Select Request Maintenance.
• For more details, refer to your Resident Handbook.

6. Post Move-In Repairs

• As you settle into your new home, it’s normal to discover a few items that may need attention. If any issues arise after your move-in inspection, please submit a maintenance request through your online portal in AppFolio. Be sure to include clear photos or videos, and if applicable, the appliance model and serial numbers—this helps us resolve the issue faster and more efficiently.
• To reduce disruptions, we typically group repair visits, addressing multiple concerns in one appointment whenever possible.

7. Handling Mail

• If you receive mail for the previous residents or owner, especially utility bills, please forward it to us using the Maintenance Request function. We’ll ensure it gets to the right place. If there’s a lot of mail coming to you, let us know, and we’ll ask the previous tenants to set up mail forwarding.

8. HOA Rules

• If your home has an HOA, please review the HOA rules and CC&R. If you need the guidelines, just reach out to us on your portal. Keep in mind, you’ll be responsible for any fines resulting from breaking HOA rules.

9. After-Hour Emergencies

• For maintenance emergencies, please call us ASAP at 206-222-0688.

10. Fraudulent Stickers

• We understand that you might be tempted to remove the fraudulent sticker on your property, but we kindly ask that you leave it in place. It’s there to protect everyone from scams, and we want to make sure future residents are safe as well. Thanks for your understanding!

For more helpful information, please check our Resident Handbook.

We hope these tips help you get settled in quickly. Feel free to reach out if you have any questions —we’re here for you! Once again, welcome to your new home. We’re so glad to have you with us!

If you love our service, give us a shout out here. If you have some feedback to us, use the same link. We are always here to listen and improve our service!