Move In

Overview of Move-In Flow

Most of our move-ins are self-move-ins. Please kindly follow the chart below. If there is any question, please reach out to care@gpsrenting.com.

Before Your Move In

Please make sure three things are taken care of:

• The lease is signed, the deposit and rent are paid (through your portal)
• Renter insurance is set up (detailed in your lease agreement)
• Utility is set up. Here is general information Everything Utilities. (detailed in your lease agreement)

Welcome Home Letter

Greetings from GPS Renting! We are so excited that you are moving into your new home! We understand that moving can be stressful. We just want to provide a list of information to help smooth the process.

1) Move-in Inspection Confirmation:
You will be responsible for completing the move-in inspection for your new home. On your move-in day, you will receive an email with detailed instructions and a link to access your inspection form. Please follow the steps carefully and complete the inspection within 48 hours of receiving the email to ensure accurate documentation of the property’s condition. Finishing this inspection form is very important since it protects you when you move out to see what are the pre-existing conditions are. If the report is not submitted within this timeframe, a $150 one-time fee will be applied, along with an additional $10 per day until the form is completed. If the Move-In Inspection Report is not submitted, the lease agreement will be considered incomplete and not fully executed.

2) Code for Self Move-In: You will receive the lockbox code on your move-in date. Please access the lockbox on the date your lease starts. Please keep the contractor box until the move-out date. Here is a video of how to remove the lockbox: https://youtu.be/OBL61EEGMKU. On the move-out date, please put the contractor box back to your front door lock and put one front door key in it, with the remaining key on the kitchen countertop. Please take care of the contractor box during your tenancy. There is a $50 charge for losing the contractor box. We care about your home safety. At move-in, the locks at your home should have been rekeyed. During your move-out, there will be a $179 rekey charge during the security deposit return (not applicable to the city of Seattle).

3) Communication: All the communication, maintenance requests, and rent payments are all done through our GPS Renting website (https://gpsrenting.appfolio.com/connect/users/sign_in). Please ensure that you have received the login information. If not, please reach out to your leasing manager.

4) Utilities and Renter Insurance: Per the lease agreement, you need to switch some utilities (electricity, gas, and maybe garbage, please refer to your lease for more info) to your name. Please make sure it is done. There is a penalty for failure to switch before the lease start date. Water and sewer normally cannot be transferred to your name. It will be under the owner's name. You will receive the bill from the utility company directly or from us. Residents will receive the water, sewer, and in some cases, the garbage bill via email, although they are in the owner's name. Please pay directly to the utility company. In case there is a late payment for the utility bill, there will be a $50 late charge. Per the lease agreement, a renter's insurance is also required. Please make sure you have either chosen the one provided by AppFolio or sent us your own renter insurance proof and added GPS Renting as an interested party.

5) Post Move-In Repair: As you settle into your new home, it’s normal to discover a few items that may need attention. If any issues arise after your move-in inspection, please submit a maintenance request through your online portal. Be sure to include clear photos or videos, and if applicable, the appliance model and serial numbers—this helps us resolve the issue faster and more efficiently. To reduce disruptions, we typically group repair visits, addressing multiple concerns in one appointment whenever possible. Thank you for helping us make the process smooth and effective!

6) Previous Resident/Owner Mail: You may receive others' mail in your mailbox. If it is a utility bill, please open it, take care of it. Alternatively, you can mark them for return to the sender. If you continue to receive an abundance of mail for previous residents or owners, please let us know. We will ask them to set up a forwarding address.

7) HOA: If your home has an HOA, please make sure you read through the rules of the HOA and CC&R. If you don’t have the rules, please reach out to us on your portal. You will be responsible for the fines resulting from breaking HOA rules if that happens.

8) Familiarize your home and read through: Everything Maintenance

If you love our service, give us a shout out here. If you have some feedback to us, use the same link. We are always here to listen and improve our service!