4. Utilizing Robots for Automated Email Dispatch

Use Robot to Send Emails

1. Introduction

Customizable Email Templates: Q-robot supports email template customization, allowing for tailored operations based on different scenarios and enhancing work flexibility.

Automated Email Dispatch: Set up nodes and email content in advance to enable Q-robot to automatically send emails.

2. Applicable Scenarios

• Sending interview notices, meeting invitations.
• Push messages for suppliers, partners, and buyers.
• Contacting customers, event invitations.
• Reminders for online course appointments, notifications for successful customer orders, etc.

3. Setting method

Step 1: Add the 'Q-Robot-send email' node in the application-add process. Proprietary light flow allows switching to SMTP email service, which is not counted against the email quota.

Step 2: Configure email details like recipient/sender, subject, and body. Update the configuration upon completion.

Step 3: The email is automatically sent to the target mailbox at the set node.

4. Usage Detailed Management

Access the management backend interface from the Anffy homepage's 'Management' section to view usage details.

Click Details for a comprehensive overview of all data quotas in the workspace.

4. Payment Related

This is a paid feature, available from the basic version upwards.

5. Precautions

Recipient/Sender:

• (1) Recipient: Must be set; can include multiple recipients, both fixed and dynamic (like applicants, email fields, member fields, department heads, etc.).
• (2) Sender: Must be set; only one sender allowed, either a fixed (activated member’s email) or dynamic (optional member fields).

Fields in Email Templates: Supports inserting fields except rich text, plug-ins, and tables.

Attachments: Supports uploading attachments and custom printing templates within the form, with multiple selections allowed.

• Note: Total attachment size must not exceed 50M; sending emails with attachments consumes upload traffic separately.

4.QA

• Incomplete Required Fields: If required fields are not filled, the email won't be delivered, but it will count as sent volume. Ensure required email fields are set in the trigger form.
• Non-Workspace Account as Sender/Recipient: Allowed, but if a recipient is not set, the app won't publish successfully.
• Enterprise WeChat Users: Do not support inserting applicant, member, and department fields.
• Process Timeout Time: Manually modified or updated by Q-Robot will be updated simultaneously.