TIMECARD NAVIGATION AND SETTINGS
To access Timecards: sign into Paycor.com, on the home page, click Profile Summary, and then click Time > Timecard.
Timecard Settings and Functions:
Navigate between periods using the Previous Pay Period and Next Pay Period buttons on either side of the date at the top right.
View a specific date by clicking the Pay Period drop-down menu, then click Custom Date Range. The selected date range remains in view even when switching to view different employees.
By clicking the Actions > Edit Settings button , you can view configuration options that change the way the timecard is viewed:
Show times in 24 hour format: changes the punch in and out times from 12 hour to 24 hour format.
Show hours in hour-minute format: changes the values in the Hours column from decimal format to hour-minute format.
Number of decimal places: changes the number of decimals shown in the Hours column.
If you have access to edit your timecard and make changes, such as a policy addition or deletion, the time card needs to be recalculated by clicking the Action > Recalculate button.
REVIEWING THE TIMECARD
If you have the ability to sign into Paycor and view your timecard, these functions are available: Note: To see a more detailed view of a day’s punches, under the date section on the time card, click the 'three vertical dots' symbol, then click View Daily Audit. This opens the Timecard Daily Audit view, which shows Active and Deleted punches.
1. The Period Summary section at the top of the Timecard does not update until the Timecard saves, because processing needs to occur to make sure all earnings are accurate.
2. Depending on your policies assigned, you can have certain Exceptions flags on your timecard to alert your Manager. Any open exceptions are indicated with a yellow icon if the exception has been set up as non-critical, or a red icon if it is critical. The critical exception also highlights that day’s bar in red.
3. Your manager can choose to Acknowledge your exceptions, which change the yellow icon to gray if all exceptions on one day are acknowledged. There is message beneath the exception to indicate that it is acknowledged.
Note: A Deduction icon appears if the employee uses a meal policy that is configured to deduct hours. The Supervisor can override the deduction by editing that column.
TIMECARD PUNCHES, HOURS, AND OTHER PAY
If you have appropriate access to edit your timecard, you can add punches, hours, or other pay.
When adding new punches on the timecard, hours are displayed for the punches prior to saving.
Note: this does not work when editing punches, as hours might already exist.
When adding in punches, the system has a quick method for input. It can support all formats including shorthand. For example, the system can handle 7p, 7pm, 19:00, and 7:00 PM.
The quick method of entering punches on the Timecard assumes an Auto In/Out status, meaning that the system can switch punches between IN and OUT as it sees fit to correctly pair punches together.
To add a punch in the updated version of Timecard:
1. Expand the day you want to edit and then click the + drop-down menu, and then click Add Punch(s).
2. Type in a time in the Time Entry field.
Client: Use the drop-down boxes to easily select a client to enter into the Timecard.
Project: Pick the type of project for the punch.
Job: Pick the job for the punch.
Department: Pick a department for the punch.
Delete: Remove the punch from the Timecard.
Save: Save the changes to the Timecard.
4. Click Save next to the Time field. Saving the Timecard triggers the processing calculation. This includes rounding punches, adding meal deductions, generating holiday hours, calculating overtime, etc.
5. The Timecard has a few symbols that you can see next to punches or hours:
Dot (⋅): the record has been manually edited.
Double right arrows (>>): the punch was created on the next day and has been pulled back.
Double left arrows (<<): the punch was created on the previous day and has been pushed forward to pair with another punch.
6. To add hours, click the + drop-down menu, then Add Hours. This populates a new Hour, Client, Job, and Department field. Type in the desired hours and select the earning code, client, job, and department.
7. To add other pay, click the + under pay item . This populates a new field to enter in an amount and a drop-down box to select a code.
8. To see a more detailed view of a day’s punches, click View Daily Audit, under the Dates section. This opens the Timecard Daily Audit view, which shows Active and Deleted punches and applied policies that are impacting the timecard, such as Premium pay.
10. The Pay Period Summary section at the top of the Timecard doesn’t update until the Timecard saves, because processing needs to occur to ensure all earnings are accurate.
TIMECARD PUNCHES, HOURS, AND OTHER PAY
If you have appropriate access to edit your timecard, you can add punches, hours, or other pay.
When adding new punches on the timecard, hours are displayed for the punches prior to saving.
Note: this does not work when editing punches, as hours might already exist.
When adding in punches, the system has a quick method for input. It can support all formats including shorthand. For example, the system can handle 7p, 7pm, 19:00, and 7:00 PM.
The quick method of entering punches on the Timecard assumes an Auto In/Out status, meaning that the system can switch punches between IN and OUT as it sees fit to correctly pair punches together.
To add a punch in the updated version of Timecard:
1. Expand the day you want to edit and then click the + drop-down menu, and then click Add Punch(s).
2. Type in a time in the Time Entry field.
Client: Use the drop-down boxes to easily select a client to enter into the Timecard.
Project: Pick the type of project for the punch.
Job: Pick the job for the punch.
Department: Pick a department for the punch.
Delete: Remove the punch from the Timecard.
Save: Save the changes to the Timecard.
4. Click Save next to the Time field. Saving the Timecard triggers the processing calculation. This includes rounding punches, adding meal deductions, generating holiday hours, calculating overtime, etc.
5. The Timecard has a few symbols that you can see next to punches or hours:
Dot (⋅): the record has been manually edited.
Double right arrows (>>): the punch was created on the next day and has been pulled back.
Double left arrows (<<): the punch was created on the previous day and has been pushed forward to pair with another punch.
6. To add hours, click the + drop-down menu, then Add Hours. This populates a new Hour, Client, Job, and Department field. Type in the desired hours and select the earning code, client, job, and department.
7. To add other pay, click the + under pay item . This populates a new field to enter in an amount and a drop-down box to select a code.
8. To see a more detailed view of a day’s punches, click View Daily Audit, under the Dates section. This opens the Timecard Daily Audit view, which shows Active and Deleted punches and applied policies that are impacting the timecard, such as Premium pay.
10. The Pay Period Summary section at the top of the Timecard doesn’t update until the Timecard saves, because processing needs to occur to ensure all earnings are accurate.