Business Expense Policy - 05. Meetings and Conferences

Meeting and Conference Fees

Meeting and conference fees are allowable expenses. Conference fees should be paid via a university corporate card or through Purchasing. However, in rare instances when an employee’s personal funds are used, reimbursement will only be made after the conference, as confirmation of attendance is required for reimbursement. The conference flyer or other literature describing the conference such as a registration form, agenda, or receipt for the conference fees must be submitted with the expense report. The documentation must also include the dates and location of the conference, the total amount of the conference fees, and proof of payment.

Meeting and Conference Meals

Employees are expected to take advantage of complimentary meals offered at meetings, conferences, seminars, or other business events. The university will only pay for meals not provided at the business event.

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