How to Add a Judgment Document to the Court Application

This document is designed to walk you through how to add a new judgment document to the court system. This document type is used to create a digitally signed judgment for a case.

You will need access to Documents – Work With Documents, Word, and the ShellDocs folder on the court’s shared drive.

Create the Document in Word

Open Microsoft Word.

Create the document and save it to the ShellDocs folder on the court’s shared drive.

ADD THE DIGITAL SIGNATURE FIELD (if Judge is e-signing judgments)

Open judgment document.

Place the cursor near the Judge's signature line in the document.

From the top menu select Insert.

From the Select menu, select Quick Parts.

From the Quick Parts menu, Select Field

Select Field Name: Include Picture

Enter Filename or URL: C:\LTSigs\SigJ.jpg

Select “Data not stored with document”

Unselect “Preserve formatting during updates”

Select OK

You will see a box appear with Judge.

Note: You may see a box with an error message, this if fine also.

Select the box and then right click and select Picture from the menu.

Select the Layout tab.

Select In Front of text for the Wrapping Style

Select Ok

Select the signature box and drag the signature box above the Affiant signature line in the document.

Use the dots to size the signature box to fix above the signature line.

Save document

Add the Document to the Court System

Select Documents – Work With Documents

Select the magnifying glass.

The file search box will open, select the document that was just created in the ShellDocs folder and select Open.

Description – Enter your description for the document. The description will show in the Authorize Judgment screen.

Judgment – Select the Judgment that the document should be associated with. See How to Add a Judgment to the Court Application to add a new judgment.

Image Type – Select Judgment

Select Add

Example of a Guilty Judgment case in Authorize Judgments.