Zoom Meeting Best Practices

Zoom_Meeting_Best_Practices.pdf

A GUIDE TO SUCCESSFUL ONLINE MEETINGS AND PRESENTATIONS

PHYSICAL SPACE

• Eliminate background noise

• Adjust camera angle to make sure you’re on camera

• Check for power

• Choose a clean and appropriate background

• Ensure there is little backlighting

• Gather headphones, cords, etc.

Self-preparation

• Log on early to allow time for troubleshooting

• If you will have input, prepare your notes

• Have a backup plan, and then another backup plan

• Be mindful of best practices for a face-to-face meeting (use an agenda, assign roles, etc.)

• Run through your presentation

Starting the meeting

• Begin with introductions

• Establish meeting norms:

  • Set up agreed-up goals and outcomes

  • Begin and end on time

  • Encourage active participation

  • Establish sign for speaking (such as raising your hand)

During the meeting

• Mute your audio when you are not speaking

• Don’t interrupt

• Speak clearly and in a normal voice

• Look into the camera (eye contact)

• Limit side conversations and multitasking

• Be mindful of time

• Leverage online collaboration tools like Google Drive

Ending the meeting

• Review action items and assign tasks

• Schedule subsequent meetings if necessary

• Thank participants and say goodbye

Troubleshooting

• Remain calm

• Refer to your backup plan

• Contact the Enterprise Technology Experience Center 1-855-278-5080