Air Transportation
Reservations for air transportation should be made through Concur.
As noted in the Business Expense Policy, "...employees should choose economy class and purchase the lowest possible airfare available. Any other class of ticket will be considered an upgrade and not an allowable expense. For those that choose to upgrade at their own expense, the economy fare price quote should be attached to the expense report. Other upgrades such as those for early boarding or extra leg room are not allowable expenses. Luggage charges are permitted as long as they are reasonable, based on the circumstances of the trip and airline policies."
Please review Business Expense Policy - 3. Business Travel for additional requirements and restrictions.
Traveling Under a Government Grant
If you are traveling under a government grant, restrictions may apply to air travel expenses. Please consult the specific terms of your grant and plan your expenses accordingly. For further information, please consult the https://www.gsa.gov/policy-regulations/policy/travel-management-policy-overview/fly-america-act.
Air Travel Tips
Arrive at the airport early and be patient. Heavy travel volumes and the enhanced security processes may mean longer lines at security checkpoints. TSA works with airlines and airports to anticipate peak traffic and be ready for the traveling public. You may refer to the TSA website for more information at https://www.tsa.gov/travel/travel-tips/travel-checklist.
3-1-1 security requirements mean you must travel with 3-ounce bottles or less; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. The one-quart bag per person limits the total liquid volume each traveler can bring, and the 3 ounce container size is a security measure.
- Consolidate bottles into one bag and x-ray separately to speed screening.
- Be prepared. Each time TSA searches a carry-on, it slows down the line. Practicing 3-1-1 will ensure a faster and easier checkpoint experience.
- 3-1-1 is for short trips. If in doubt, put your liquids in checked luggage.
- Declare larger amounts of liquid. Prescription medications, baby formula, and milk are allowed in quantities exceeding three ounces and are not required to be in the zip-top bag. Declare these items for inspection at the checkpoint.