Best Practice: Sending meeting pre-reads

TLDR: Experiment with sending meeting pre-reads for working group and large team meetings (the works) to promote asynchronous work.

Why: In seeking to both share and digest knowledge, empowering teammates with context prior to a meeting can make the Zoom-time more collaborative and productive (and even fun?)

What:

• Share a pre-read Guru Card (including a private Card or a Knowledge Alert if there is a timely, required action other than digesting knowledge like filling out a form).

• Experiment with Loom to provide context (this is especially helpful when asking for feedback on long form documents)

• Include in your calendar invitation as well

How:

• Send at least 24 hours in advance of the meeting

• Be mindful of how long it will take your audience to digest and take action on the knowledge. Include that time-frame in your communication

Examples:
Launch team async collaboration and pre-read

Resources:
How we're optimizing focus time
How To Conduct a Meeting Audit