Contract Request Form in MyNewSource
Use this card to submit a contract request form in MyNewSource.
- Any document that requires signature by a TNS authorized signatory must be reviewed by the General Counsel and approved through a Contract Request form.
- A contract request form is used by stakeholders/contract managers to request a review of the contract documents by the University General Counsel.
- This process can be used for documents that are received from the suppliers and when there is no supplier document, a new contract document (University Template) can be provided by the University General Counsel.
How to create a contract request form:
Step 1: Login to mynewsource
Login to MyNewSource using the link https://sso.newschool.edu/cas/login?service=https://solutions.sciquest.com/apps/Router/ExternalAuth/NetId?OrgName=NewSchool
Step 2: Access the contracts tab from left side of the mynewsource homepage
Step 3: Create contract request form pop up
Update the request name with details of the services requested
Step 4: Read through the Instructions to ensure all required information is available for submitting the form
Read through the instructions on the page as listed from the screenshot to determine when to use this request form
Step 5: Name the file with a brief description of services for identification
Review the name of the request and click next
Step 6: Upload any related documents for the Contract
The attachment section can be used to add any communication such as contract documents, nature of services requested, scope of work, etc.,
Step 7: Questions to determine the type of Request, Budget Information, Previous Contracts etc
The most important section for a Contract Request Form is the Questions tab as it helps General Counsel and all parties involved to understand the specifics of this request.
Please ensure the type of request selected is accurate:
- I need a contract is for when there is no supplier contract document and stakeholder is requesting a University template that needs to be sent to the supplier.
- I have a NEW Contract (Requires Review & Signature), is used when we have a supplier contract document but we have not worked with the requested supplier either for the same project or never worked with that supplier.
- I Have a Renewal/Amendment Contract (Requires Review & Signature) is only to be used when we are renewing or making changes to an already signed contract.
Step 8: Review and Complete
Once all required fields are updated, request can be submitted for approval.
Step 9: Track the Status of Contract Request form
- Once the contract request is submitted, it is reviewed by the necessary approvers within THE NEW SCHOOL and the progress can be checked by requestors from the Contract Request Workflow tab on the same request.
- Depending on the requestors profile the system notifications are also sent to the requestor with any updates made or if there are any questions asked by any of the approvers.