General Ledger Code Management and GL based Financial Reporting

The ledger encoding system in GoRev can be used to facilitate segmentation of your revenue in financial reports. Each charge in your charge master can be assigned a parent ledger code and sub ledger code. Charge master items without assigned ledger codes will be presented as "Uncategorized" in your GL based financial reporting.

Note: A prerequisite to using this system is the use of itemized posting. Without itemized posting there is no direct correlation between payments and charges. Clients using bulk posting will be able to view charges by GL code however they will not be able to view payments by GL code.

Management of your GL Codes

GL Codes are managed within the Charge master accessible as shown below. Navigate to Admin --> Charge Master --> Edit Ledger Codes

General Ledgers can be as complex or as simple as your needs may require. Any Ledger code without a sub code is considered a parent code. Below is a very simplified setup for an emergency room with one parent code; General ER and 6 sub codes; Evaluation and Management, Lab, Pharmacy, Procedures, Radiology, Supply.

To Add a code click the button. Below we are adding a new sub code into the General ER parent code. The description and Code fields are free text. We recommend coming up with your standard syntax prior to implementing a full ledger of codes. In our example, we have chosen to prepend "ER" onto all sub codes we are placing into the General ER parent code. Click save.

To Edit an existing code highlight the code you wish to edit and click the button. Make any required changes and click save.

Note: Any charges or payments currently related to this code will be updated with the changes you make. For example, if you move a sub code to a new parent code all transactions will be moved to the new parent code. Click save when finished. This will change any previously generated financial reports by ledger code.

To delete a code highlight the code you are wanting to delete and click . You will be prompted to verify. Click Yes to complete the deletion. Note, any charges or revenue previously assigned to this code will become "Uncagetorized" on financial reports by GL code. Any charge master items assigned to the code will no longer have this GL code assigned and will need to have a new GL code assigned.

Updating your Charge Master with Ledger Codes

There are two ways to update ledger codes on your charge master. You can edit individual charges or you can submit a ticket into GoRev with a spreadsheet containing your charge number, ledger code and sub ledger code you want assigned.

To edit individual charges within your charge master simply open the edit menu on the charge, select the general ledger code and sub code from the drop down menu, and click Save.

GL Based Financial Reporting

General ledger based financial reports can be found in GoRev by navigating to Reports --> Financial --> click into the By Ledger Code green tile.

You will see 4 standard GL based reports.

GL Detailed Transactions: This report will present the individual detailed charges and payment transactions with GL code information. You must use a filtered view to select a specific date range for which you want to view.

GL Financials by Batch Date: This report groups transactions into the posting batch date. This is the report set you will want to use when generated closed financials based on billing periods or when attempting to reconcile to bank deposits.

GL Financials By DOS: This report groups transactions into the date of service (admit date field)

GL Financials By Entry: This report groups transactions by the actual entry date into the system.

GoRev Support Team

If you have any questions, concerns, or problems regarding this GoRev Tutorial, please contact the GoRev Support Team by submitting an IT Support Ticket, by phone at 1-(317)-794-3900, and/or by email at ask@gorev.com.

Note: If possible, always submit an IT Support Ticket detailing any problem that you are experiencing within GoRev. This will give GoRev Support Agents access to additional information that will help expedite the resolution of your issue. If you are unsure how to submit an IT Support Ticket in GoRev, please see the IT Support Ticket Creation for assistance.