Business Expense Policy - 11. Non-Reimbursable Expenses
The following are examples of expenses that will not be reimbursed:
- Gift cards or stored value cards of any kind
- Commuting
- Airline, car rental or hotel upgrades
- Non-business related changes to travel arrangements
- Airline/social club membership dues
- Babysitting or childcare costs
- Car repairs, routine maintenance or locksmith charges
- Clothing, luggage, or briefcases
- Personal credit card delinquency fees, finance charges, or annual fees
- Personal Bank Fees
- Duplicate insurance on rental vehicles
- Value of Frequent flyer miles or other travel reward programs
- Health club facilities, saunas, or massages
- Helicopter services for airport transfers
- Kennel fees and pet care for pets while on travel status
- Loss/theft of cash, or other personal property
- Magazines, books, newspapers, or movies for personal use
- Non-compulsory health insurance coverage
- Optional travel or baggage insurance
- Tickets for parking or traffic violation
- Cost of oil, towing, insurance, accidents, or similar expenses for personal or rental vehicles
- Personal accident or property insurance
- Personal entertainment, grooming, gifts, or souvenirs
- Other personal expenses
- Trip cancellation insurance
- Expenses for spouses, dependents or significant others
- Alcoholic beverages charged to publicly funded projects
- Taxes paid within NYS that could have otherwise been avoided
- Direct payments for services (i.e. independent contractors or consultants)
- Per Diems (unless for sponsored projects)
- Payments to vendors that have been suspended or debarred (for sponsored projects)
NOTE: This list of non-reimbursable expenses is intended to be representative, not exhaustive.
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