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Business Expense Policy - 11. Non-Reimbursable Expenses

The following are examples of expenses that will not be reimbursed:

Gift cards or stored value cards of any kind
Commuting
Airline, car rental or hotel upgrades
Non-business related changes to travel arrangements
Airline/social club membership dues
Babysitting or childcare costs
Car repairs, routine maintenance or locksmith charges
Clothing, luggage, or briefcases
Personal credit card delinquency fees, finance charges, or annual fees
Personal Bank Fees
Duplicate insurance on rental vehicles
Value of Frequent flyer miles or other travel reward programs
Health club facilities, saunas, or massages
Helicopter services for airport transfers
Kennel fees and pet care for pets while on travel status
Loss/theft of cash, or other personal property
Magazines, books, newspapers, or movies for personal use
Non-compulsory health insurance coverage
Optional travel or baggage insurance
Tickets for parking or traffic violation
Cost of oil, towing, insurance, accidents, or similar expenses for personal or rental vehicles
Personal accident or property insurance
Personal entertainment, grooming, gifts, or souvenirs
Other personal expenses
Trip cancellation insurance
Expenses for spouses, dependents or significant others
Alcoholic beverages charged to publicly funded projects
Taxes paid within NYS that could have otherwise been avoided
Direct payments for services (i.e. independent contractors or consultants)
Per Diems (unless for sponsored projects)
Payments to vendors that have been suspended or debarred (for sponsored projects)

NOTE: This list of non-reimbursable expenses is intended to be representative, not exhaustive.

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