PSP Cycle Count Process (monthly inventory counts)

Title: NETSUITE SOP: CYCLE COUNTS | SUPPLY CHAIN | 4.20.2023

Standard Operating Procedure: Topic

Definitions

• Cycle Count - A cycle count is a physical count of inventory to ensure accuracy in inventory quantity reporting.
• Cycle Count At Minted (End of month inventory count)- At Minted, PSPs will report their inventory as a cycle count in NetSuite. This count will reflect the inventory as it is shown in their inventory system/ records, and may not be a complete physical count of items. Minted PSPs should manage and execute their own physical cycle count cadence of items

References

Fulfiller NetSuite Usage Change Plan

Procedure Overview

1. Start cycle count
2. Enter the quantities manually or export CSV. that contains the items to count
3. Enter/ match the quantities for each item with the matching UOM
4. Ensure upload is successful
5. Save and complete the cycle count

WATCH A VIDEO OF THIS PROCESS HERE:

Detailed Procedure

1. Use the reminders portlet to bring up a list of counts required at your location
2. Choose which count you would like to start. Click START COUNT
3. Click the DOWNLOAD INVENTORY COUNT button
4. Add count quantities to the csv file. ENSURE YOUR QUANTITIES MATCH THE UOM OF THE ITEM (I.E UNITS, CASES, EACHES)
1. Each line must contain a number. Blank entries and entries containing values that are not numerical will be rejected.
1. Do not change any fields from the export. Add a memo to any lines if necessary (optional).
5. Save the file to your computer
6. Click Import Inventory Count and choose the file
1. If the import has no errors, you'll see a green banner prompting you to save the count
2. If the import has errors, you'll see a warning encased in a red banner prompting you to fix the errors & which items needs to be addressed.
1. A second CSV will also be downloaded to your computer, which will note the issues on the lines that need to be fixed. This document can be adjusted and reuploaded directly.
1. To fix the errors, export the CSV, find and fix the rows with errors. The previous values you entered will remain in this sheet.
2. Reupload this sheet
7. When the import is successful (green box), save the inventory count. The system will confirm it was saved successfully.
8. Lastly- Click on complete inventory count to finish the cycle count process

Rollout timeline

Change Management Plan