Setting up basic employee self-service (MyPay)

Objectives:

Use AllPay to set up your company's employee self-service application (called MyPay) so that you can deploy the roll-out and encourage employees to sign up for and use the service. This simple version of MyPay will let employees see their pay history and check stubs, as well as for an AllPay user adjust settings. Then set up users in the employee self-service application.

What's in this article?

A basic MyPay set up in four areas:

• Preferences

• Information Preferences

• Logo

• Pay History Preferences

These areas of the self-service application are the minimum requirements needed to deploy MyPay within your organization.

There is also information on how to perform a Mass ESS User Setup.

💡Good to know: MyPay is the employee self-service application of AllPay. You'll also see ESS used throughout the system, which is an acronym for Employee Self-Service.

AllianceHCM tip: within allpay, click on the little information symbol next to a field to learn more about what is required.

Setting up basic employee self-service (MyPay)

Let's get started: Sign into AllPay and find the Self Serve menu in the top navigation.

Sign into AllPay

From your dashboard ...

...look under the menu for Self Serve

Setting up Preferences

1. Under the Self Serve menu, click on Preferences

2. Fill out the form under General Preferences section

3. Fill out the form under Enable MyPay Employee Tabs section

4. Check the information under the Paycheck Fields section

5. Click on the Save button toward the top of the Preferences tab

Click on Preferences

This is the MyPay Preferences tab

Fill out the form under General Preferences

Fill out the form under Enable MyPay Employee Tabs

Check the information under Paycheck Fields

Click on the Save button toward the top of the tab

Setting up Information Preferences

1. Go to the Information Preferences tab by choosing it from along the top

2. Fill out the form under Information Tab Preferences section
   • AllianceHCM tip: We recommend setting the Enrollment Printed Letter Password Expiration for a period of time longer than the payroll cycle, so that employees can enter the system for the first time after they have been paid.

3. Click on the Save button toward the top of the Information Preferences tab

Choose the Information Preferences tab from along the top

Fill out the form on this tab

Save

Customize MyPay with your company Logo

1. Go to the Logo tab by choosing it from along the top

2. Click on the Choose File button

3. Choose your company's logo file from your computer and click on the Open button

4. Click on the Upload Logo button and you'll see your logo file populate on the tab

Click on the Logo tab from along the top

This is the Logo tab

Click on the Choose File button

Choose your logo file and click Open

Click on the Upload Logo button

How to set up your Pay History Preferences

1. Go to the Pay History Preferences tab by choosing it from along the top

2. Choose the New Paycheck Availability from the MyPay Pay History Preferences dropdown
   •AllianceHCM tip: We recommend setting the New Paycheck Availability field to Check Date since payroll is usually submitted a few days before a check date. This will reduce any questions from employees about seeing a paycheck before the funds are available to them.

3. Fill out the form under the Include Earning Modifiers section

4. Click on the Save button toward the top of the Pay History Preferences tab

Choose the Pay History Preferences tab

This is the Pay History Preferences tab

Choose New Paycheck Availability

Fill out form for Include Earning Modifiers

Save

Perform a Mass ESS User Setup

1. From the top navigation, choose Mass ESS User Setup from the Utilities column in the Self Serve menu

2. Fill out the form in the Users Setup section

3. Click the Begin Setup button

4. Review the employees and select which will be notified
   • AllianceHCM tip: If there are employees/emails that are not showing that need to be notified, Alliance can import them if you provide us a list with employee names, employee IDs and employee email addresses.
   • You can select all the employees by using buttons at the top of groupings or the Select All button toward the bottom of the page

5. Click on the Add and Notify Employees button
   • AllianceHCM tip: You can customize the email that goes to employees. Alternatively, if you choose to notify employees by letter or by letter as a secondary step to employees who may not have email, AllPay will create enrollment letters that you can download and print.

Choose Mass ESS User Setup

Fill out form

Click on Begin Setup

Review employees to be notified

Select all employees using these buttons

Click on Add and Notify Employees