Release Forms & Filming Notices
Release forms and/or notices are required when you are:
- creating photo and video assets that will be published on a public university platform such as on a website or social media platform
- collecting student work to publish on a public university platform, such as an online thesis gallery or showcase
- See TNS Releases Best Practices for more information
NEW: We are transitioning to a new digital release form system! Stay tuned to this page for updates.
Types of release forms and notices
- Photography and Video Release form, which must be signed by individuals:
- whose work will be captured on camera,
- whose likeness will be captured on film
- who submit work to be published to an official university platform, such as a blog or social media page.
- A printable version of this form may be found here.
- Crowd release notice, which must be posted at an event to alert attendees that there is filming taking place.
- Location release, which must be signed by both the venue and a TNS representative when the event to be documented is taking place off campus.
- Flashing lights crowd notice for when a performance or event will featured flashing lights.
TRACKING & MANAGING Release Form Submissions
NOTE: The digital release tracking and management process will be changing for the 2026-27 academic year. Stay tuned to this page for updates.
Release form term lengths
A release form will remain in effect for the academic year in which it was signed.
Accommodating Those Who Wish to Opt Out
If someone does not want their work or likeness captured on film, inform the photographer and/or project manager so they can be omitted in the process.
End-of-Year Planning
- To ensure that photo/video documentation of end-of-year events can take place, and that programs who opt to publish thesis works online are able to, programs should build the distribution of the Photography and Video Release form into the planning process of their respective end-of-year events and exhibitions.
- If your event will be held off campus, remember to incorporate the location release in your planning with the venue owner.