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Open Enrollment - MyDay Navigation

Open Enrollment begins on Monday, October 21, and lasts through Friday, November 15, 2024. Changes become effective on January 1, 2025. Use this guide for step-by-step instructions to make changes to your benefits during Open Enrollment. The table of contents (three line icon) at the left may be used to navigate to different steps in this process.

Open Enrollment for 2025 will be an active enrollment, which means all employees except for part-time faculty will need to actively make elections for all benefit coverages for 2025, even if you wish to keep your current selections. If you do not re-enroll or make plan changes in MyDay, your plan selection will be defaulted to the Value plan.


Getting Started -- Logging Into MyDay

  1. LOG INTO MYDAY
    MyDay is accessible via single sign on with your New School NetID by visiting myday.newschool.edu. If you need assistance logging into MyDay, please refer to Logging into MyDay.

    Home-Workday.png

Once you have logged in, use the instructions below to complete the Open Enrollment Process.

View Your Current Benefit Elections

Navigate to Open Enrollment Event

During open enrollment, you will receive an Open Enrollment task in your inbox. To complete your open enrollment:

  1. From your MyDay Home Page, select the inbox icon in the top right corner of the screen
    Home-Workday_-_2022-08-31T112043.136.png
  2. From the tasks displayed at left, select the Open Enrollment Change task for the upcoming plan year.
    Change_Benefits_for_Open_Enrollment_-_Workday_1_-png-1920×856-.png

    NOTE: In the event that you have other open benefit events in your inbox, you will not be able to access the Open Enrollment Change task event until you have taken action on those benefit related inbox items.
  3. When you select the Open Enrollment Change Task event, it will display larger in the preview panel to the right. From here you will be able to make your elections. Click Let's Get Started.
    Change-Benefits-for-Open-Enrollment-Workday-10-16-2024_01_46_PM.png

    Each screen will have help text to guide you.
    PLEASE READ IT CAREFULLY.
  4. Each section will be broken up into sections, click Enroll for each section to bring up a separate screen to elect or waive coverage.
    Open-Enrollment-FT-Faculty-Staff-1205P-SHENS-Executive-Workday-10-16-2024_01_47_PM.png
  5. Continue on to the Enroll, Change, and Add Dependents to Health and/or Dental Plans to continue the enrollment process.

Enroll, Change and Add Dependents to Health and/or Dental Plans

Note: If you wish to continue coverage on a plan, please select 'Enroll' to re-enroll in plan coverage.

If you elect or modify a health or dental plan, you can also add dependents. From the Health Care Elections Table:

  1. Choose the benefit you wish to enroll in and select Enroll. The below examples show the process of making changes to the Dental plan. Please Note: The steps remain the same for each plan type.
    Open-Enrollment-FT-Faculty-Staff-1205P-SHENS-Executive-Workday-10-16-2024_02_08_PM.png
  2. Make a selection for which care you wish to receive. Select Confirm and Continue at the bottom.
    Dental-Workday-10-16-2024_02_07_PM.png
  3. To enroll dependents select Add New Dependent.

Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_13_PM.png

  1. After selecting Add New Dependent you will be given two options. Use an Existing Beneficiary or Emergency Contact and Create Dependent
    1. To Use an Existing Beneficiary or Emergency Contact select the drop down and choose from the options shown. Then select Ok.

Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_18_PM.png

    1. To Create Dependent select Create Dependent and select Ok
    2. After selecting OK you will have to fill out the information requested. Select Ok to continue

Please Note: Fields marked with an asterisk (*) are required


Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_21_PM.png

  1. After you select add a new dependent you can elect to use as a beneficiary, click Save to go to the next screen
Note: If you select existing, you will be prompted to choose a dependent you have already entered in the system. Additional information may be required.

Add New Dependent from Enrollment

After selecting Add My Dependent From Enrollment, you will be brought to the following screen: Follow the prompts filling out each mandatory field marked with a RED ASTERISK *

  1. Name and Personal Information
  2. Address, Phone, and Email
    Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_21_PM.png
  3. Nationality
    image.png
  4. Click Save. You will be returned to the Open Enrollment Change Task event. This dependent will now be available for any other coverage changes you elect.

Reading Error Messages

If there is a critical error, you will receive a hard warning message image.png

An error must be corrected to move forward in the open enrollment process. To address errors:

  1. An error notification will appear on the right hand side of your screen as well as around the field that needs to be corrected.
    image.png
  2. Click on the error message to reveal field level text that will help guide you. Also, refer to Help Text for further instruction.
    Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_26_PM.png
  3. Make corrections as necessary. Click Save.
  4. Continue through the remaining screens clicking Save along the way, reading the help text and making any necessary elections or changes.
    Add-My-Dependent-From-Enrollment-Workday-10-16-2024_02_27_PM (1).png
Save for Later: At any point in the open enrollment process you can select the save for later button. Any changes you have made will be saved. The open enrollment event will remain in your inbox and can be resumed at any point during open enrollment. Hitting the cancel button will have the same effect.

Benefit Elections Review for Open Enrollment

Once you have reached this screen you will have elected or waived all of your open enrollment election options. Please review those elections and the help text carefully.

  1. To review your elections select Review and Submit button at the bottom of the screen. Waived coverages will state Waived under each section. For selected coverage a cost per paycheck will be shown.

Open-Enrollment-FT-Faculty-Staff-1205P-SHENS-Executive-Workday-10-16-2024_02_38_PM.png

Attach Supporting Documents

If you newly added a dependent (or multiple dependents) to a New School health and/or dental plan you must attach verification of your relationship with each dependent that was added. Please note that MyDay accepts PDF, JPEG, and PNG file format. To add documentation:

  1. In the attachment section choose select files or drag and drop the files into the field.
    image.png
  2. Select the file you want to attach from your computer's file library.
  3. Enter comments, as needed then click OK.

Complete Your Enrollment

  1. A breakdown of your elected coverage will be shown including a cost per paycheck breakdown

View-Summary-Workday-10-16-2024_02_48_PM.png

  1. Select I Accept and select Submit

View-Summary-Workday-10-16-2024_02_49_PM.png

  1. After you select submit you will be brought to a page Where you can view 2025 Benefit Statement and export to an excel sheet or PDF, Select Done when finished.

Submitted-Workday-10-16-2024_02_58_PM.png

Change Open Enrollment

You are able to access the Open Enrollment Event (even after it has been submitted) and make changes as many times as necessary during the open enrollment period. Follow the instructions below to access and resubmit the Open Enrollment Benefit Event.

  1. Select the Global Navigation Menu in the top left hand corner.
    image.png
  2. Select the Benefits App.
    image.png
  3. Click “Employee Benefits Open Enrollment Selection"
    Benefits-Workday-10-16-2024_10_42_AM.png
  4. Click “Continue
    Employee-Benefits-Open-Enrollment-Selection-Workday-10-16-2024_10_43_AM.png

Additional Open Enrollment Resources

Questions?

For questions regarding Open Enrollment please contact Benefits at benefitshelp@newschool.edu or the Benefits helpline at 212-229-5671 ext. 4942.

Reminder: If you do not re-enroll or make plan changes in MyDay, your plan selection will be defaulted to the Value plan. Please be sure you have submitted all elections for 2025 open enrollment.

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