Step-by-step process to loading vacancies/ opportunities in the SA Youth Partner Network
Description:
A how-to-guide to setting up Opportunity adverts on the SA Youth Partner Network
What you need to know before you start creating your Opportunity advert(s):
CUSTOM QUESTIONS:
- Any questions you might want to ask work seekers during the application process
- We recommend no more than 4-5 questions
- These questions can be used to help you short-list those that you would like to interview
- See this Guru Advert custom questions.
OPPORTUNITY DETAILS:
- The details of the opportunity, including the following information:
- Location of the opportunity (address)
- Number of vacancies
- Closing date of opportunity
- Contract type
- Salary
- Benefits (if any)
- Special Requirements (age, race, gender, languages, education)
- Disability requirements
- Interview Details (date & time, location, contact person)
Job description
- The job description of the opportunity (set up in such a way that work seeker's get excited about the opportunity)
- See advert here on how to set up a job Description
Number of applicants (Water fall ratios):
We suggest working on a ratio of 1:20, which means that if you have 1 vacancy, you should ask for 20 applicants. If you have 2 vacancies, you can ask for 40 applicants.
From the list of applicants, there will be a number of stages of drop-off before you can fill the vacancy. And this needs to be considered when you define how many people you want to apply to the opportunity:
- You'll short list the applicants that you want to invite to the interview
- Of those that you invite, not everyone will accept to come through to the interview
- Of those that accept to come to interview, only about half will actually arrive at the interview
- How many people do you need to arrive at interview, in order for you to find the right person to fill the vacancy?
Steps to creating a paid opportunity advert
In your home page, you'll see the "Create new opportunity advert" button, click on it and you'll be redirected to capture opportunity details.
Click on 'Job vacancy' and click on 'Start new opportunity' to proceed.
You will then need to complete the following fields before the opportunity advert is live on the SAYouth mobi site;
- The opportunity details
- Opportunity requirements
- Custom Questions
- Interview
Details:
This section allows you to specify the details about your opportunity. You will be asked the following fields:
- Who is offering the opportunity?
- This field requires you to provide the work seekers with detail of the opportunity holder (the company name) and a sponsoring partner if necessary.
- What is the opportunity?
- A view of the type of opportunity:
- Opportunity title
- Industry
- What will the work-seeker's role be?
- Contract type
- How long is this contract for? (if applicable)
- Number of vacancies available
- Number of applicants that can apply (remember your 1:20 ratio as per above)
- Opportunity closing date
- Where is the opportunity?
- Location of the opportunity
- Salary and benefits of this position
- The type of salary the work seekers will be offered and any additional benefits.
Requirements:
This section allows you to specify additional requirements for the opportunity. These are the requirements that you need applicants to meet in order to be successful for your opportunity:
- Tell us what applicants you're looking for?
- These are the requirements for the opportunity that you would like to be made visible to work seekers when they apply.
- At this point list those requirements such as education, skills, attitude etc.
- What are the opportunity requirements? (We will use these to recommend work seekers to apply to your opportunity - note that this list of recommendations are not made visible on the opportunity advert)
- Education needed
- Language/s needed
- Can applicants have a disability for this opportunity?
- Gender
- Race
- Age
Questions:
You are able to ask questions as part of a job application process as well as request a voice note from applicants. The following fields are displayed in this section:
- Pre-set questions
- Ask custom questions
- If you would like to ask any of the PREDEFINED questions you can select from the list provided. You are also able to create your own custom questions under this field
- Voice Notes
- If you would like to assess the applicant's English, you can ask them to record a 60 second voice note, you will need to specify the question the applicant should answer with voice note Eg: Tell us a bit about the place where you were born? or Who is your favorite super hero and why?
Note that you do not have to ask any additional questions, these are optional
Setting up an interview:
- Setting up the interview can be done whilst creating your opportunity advert, but you can also come back to the opportunity advert and create this at a later date*
- These can be done online or face-to-face
- If online, you will be asked to provide a link (such as a Zoom link)
- If face-to-face, you will be asked to provide the location's address (this does not need to be the same address as the opportunity)
- You will be asked to create the interview date, time and number of candidates per interview
- Note that you can set up multiple interviews, if you would like to stagger start times or run them across a few dates
Note: If you would like to come back at a later date and edit the interview, you will need to ensure that you do this before the close date of the opportunity.
Confirm and Submit
Once you have completed capturing all the opportunity details this section allows you to review the opportunity information.
If you are satisfied with the vacancy details you can then submit the opportunity advert and it will become available on the SAYouth mobi site immediately for work seekers to apply.
You can view all your opportunity adverts under 'Current Opportunities' or 'Manage Opportunities'
Note: Should you need any assistance and would like one of our team members to reach out and support you with this process, please reach out to us at info@sayouth.org.za