Employee Data: Pay Settings

Objectives:

Learn about the Pay Settings tab within AllPay. This tells you whether an employee is a W-2 employee or a 1099 employee, as well as their default hours, work state, and clock number that can be useful for point-of-sale or timekeeping integrations.

What's in this article?

An overview of the Pay Settings tab and how it ties into payroll.

💡Good to know: This is part of a collection of guides about employee data in AllPay. This data in particular is relevant to payroll processes.

AllianceHCM tips: Keep an eye out for tips from our experts!

Pay Settings

Log in to AllPay and from the Employees module or menu, choose the Pay Settings section.

Here we're looking at the tab for our selected employee. You can see from the filters at the top that we’re looking specifically at the employee data for Serenie Beanie.

You can see from the Tax Form field that this employee is a W-2 employee, and the Default Hours field lets you stipulate how many hours are in this employee's default pay period. This Default Hours doesn't mean the person will always be paid this amount, but is just a default.

AllianceHCM tip: 40 hours, as seen in this example, is the common default for employees paid weekly. This would be set at 80 for an employee on a bi-weekly payroll, or 86.67 for a semi-monthly employee.

An employee’s Work State is also set on the Pay Settings tab, and the Clock Number is another handy field. Let’s say you have a point-of-sale system that won’t house an employee’s Social Security Number, and it generates an ID number that doesn’t match the employee’s ID number that’s here in AllPay. We can use this Clock Number field to help map that POS data to the employee here in AllPay, which is useful when you're importing data to process payroll.