Sending a mass email to employees through AllPay

Objectives:

Learn how to use AllPay to send an email communication to a group of your employees. This can be particularly useful for company-wide announcements, events, emergency communications, and more. The sent communications can be see on the employee record in the HR module on an employee's Communications tab.

What's in this article?

An overview of how to use an existing email template to send a mass email to a group of employees.

💡Good to know: The mass email communication feature depends on you having the email address of employees saved on the employee record or within their version of MyPay. One easy way to capture employee email addresses is during the onboarding process or through a mass data import.

AllPay has a variety of ways to send communications to employees. You can also send text messages to employees or send an email to individual employees.

AllianceHCM tips: Keep an eye out for tips from our experts!

Sending a mass email to employees through AllPay

These steps assume you already have the email templates created and saved. See this guide if you need help creating and editing email templates in AllPay.

1. Log into AllPay. From the dashboard, click on Configuration from the left menu.
2. Hover to open the Utilities menu and select Mass Email/SMS.
3. Select your existing email template using the Email/SMS Template dropdown.
4. Use the Employee Filter to help find your recipient employees.
5. Confirm your Send Email/SMS Type from the dropdown. Emails have three options: Self Serve Email, Work Email, and Home Email.
6. Confirm the Reply To email address.
7. Use the check boxes to select which employees will receive the email. Use the check box in the dark blue column header to select all employees.
8. Click on the Preview button to see the email before you send it.
9. When all of your recipient employees are selected, you can click on the Send Emails button. You'll see confirmation about the email send, and this communication will be added to the employee's communication record.
   AllianceHCM tip: This guide has more information about how to see all of the communications with an individual employee, as well as how to send an email to a single employee.

From the dashboard, click on Configuration

From the Utilities menu select Mass Email/SMS

Select your email template from the Email/SMS Template dropdown

Use the Employee Filter to narrow down your recipients

Confirm the Send Email/SMS Type and Reply To

Select employees using the check boxes

Use the Preview Emails button to see the email before you send it

Click the Send Emails button to send