Personal Android - Company Managed Applications
Managed Applications are work-approved apps managed by Germain, and configured to prevent intentional or unintentional data loss. When signed into a managed app with your work account, you may encounter Germain's requirements and restrictions for access. This article provides an overview of company-managed apps, how to get the ones you need for work, and their restrictions and requirements.
How do I know I'm using a managed app?
When you sign in or try to access work data in a managed app, you'll receive a message that the app is protected by your organization.
On a device with a work profile, a work app is marked with a briefcase badge.
Identify work apps
Work apps are marked with a briefcase badge, while personal apps do not have a briefcase badge. Some screen readers and voice assistants identify work apps by saying "work" before the app name.
Personal app (no briefcase) | Work app (briefcase) |
After you've set up the work profile, you may see duplicate apps on your device. For example, you could have two Outlook apps. Use the version that's marked with the briefcase whenever you're doing work-related tasks.
For more information about Android work profiles, see Introduction to Android work profile.
App and data protection policies
Managed apps enforce your organization's app and data protection policies, which may restrict or require:
- Access to specific websites
- Access to internal company websites using Microsoft Edge and the Azure Active Directory
- Minimum app and OS version
- Ability to share and transfer data between apps
- How and where you save work files
- Copy and paste functionality
- PIN access
- How you sign in, using workplace credentials
- Ability to back up data to the cloud
- Ability to take screenshots
- Data encryption requirements
These policies prevent sensitive work information from being shared or leaked outside of Germain. Restrictions and requirements are only enforced when using an app for work or school, such as when:
- You're signed into an app with your work account.
- You try to access work files in OneDrive, Teams, or SharePoint.
- You're using apps in the work profile area on your device.
How do I install work or school apps?
There are three ways to get work apps:
- Install an app from the Google Play store, and then sign in to the app with your work or school account.
- Your organization configures apps to install automatically at the time of device enrollment.
- Your organization makes apps available to you in Company Portal.
Germain's recommended process is the Company Portal method, as it is the easiest way to remain compliant and download managed apps to the Android Work Profile. To use this method: Personal Android Enrollment Steps
You don't need to enroll your device in Intune to use work or school apps, unless it's required by your organization, but you do need to have the Intune Company Portal app installed on your device.
Add work or school account
Only one work or school account can be associated with the managed apps on your device. You'll see this policy enforced in the following scenarios:
- You try to add a second work or school account. Company Portal will prompt you to remove the work account you're not using.
- Your IT admin assigns a policy to your second account. Company Portal will prompt you to remove the work account you're not using.
Available apps
Available apps aren't necessarily required for you to install but are appropriate apps to use for work or school. You can view all available apps in the Company Portal app. Apps are made available based on device type. For example, if you're using the Company Portal app on your Android device, you'll have access to Android apps, but not iOS apps.
Request an app for work or school
If there's an app you need, but don't see in Company Portal, you can request it from your support person. Sign in to the Company Portal app or Company Portal website for contact information.
If you have trouble accessing Work apps or get an error message for access issues, please reach out to IT for troubleshooting. How to Submit a Support Ticket