New AllianceHCM client banking checklist
Objectives:
At AllianceHCM, we're always excited to welcome new clients. We want to ensure a smooth payroll transition, so this checklist will guide you through the crucial banking steps you must complete before your first payroll process with us.
What's in this article?
The five steps that you must complete before your first payroll process with AllianceHCM:
- Contact your bank and approve AllianceHCM as an approved debitor on your relevant bank account.
- Verify that your desired positive pay approvers have access to approve transactions.
- Log into AllPay and verify that your banking information is accurate and set up correctly.
- Be mindful of the payroll cutoff time.
- Review the Special ACH and Paycheck Handling Fees on the Ancillary Pricing Schedule.
💡Good to know: Once you're running payroll regularly with AllianceHCM, make sure to promptly update your AllPay profile(s) and/or inform your dedicated Customer Service Representative(s) if you will be changing bank accounts or account numbers. Clients are solely responsible for ensuring all data in AllPay is accurate for every payroll.
New client banking checklist in five steps
1. Contact your bank and approve AllianceHCM as an approved debitor on your relevant bank account.
Contact your bank and approve AllianceHCM as an approved debitor on your relevant bank account. This will give AllianceHCM the right to draft funds from your account.
The ACH ID you need to provide your bank in advance of your first payroll process is: “1[insert your tax id]”
Example: If your tax ID is 750511279, the ACH ID you need to provide your bank is "1750511279"
2. Verify that your desired positive pay approvers have access to approve transactions.
If your bank account has the “positive pay” service enabled, please verify that your desired positive pay approvers have access to approve transactions.
Positive pay is a service that banks offer businesses to detect fraudulent checks or bank drafts.
3. Log into AllPay and verify that your banking information is accurate and set up correctly.
Log into AllPay (https://www.hralliance.net) and verify that your banking information is accurate and set up correctly. You can do this by navigating in AllPay from your dashboard to Configuration (left menu pane), Company Setup (across the top banner), Bank Accounts.
If there is a correction that needs to be made, please let your implementation rep or dedicated customer service rep know of the changes that need to be made. For your company’s safety and security, users are not able to change banking information in AllPay without the assistance of an approved AllianceHCM employee.
4. Be mindful of the payroll cutoff time.
To ensure employees get paid on-time, be mindful of the payroll cutoff time, which will always be 2:00 pm CT two days prior to your paycheck date.
Example: If payroll is on a Friday, cutoff is 2:00 pm CT on Wednesday. Read more about payroll cutoff, submission timing, and delivery options here.)
5. Review the Special ACH and Paycheck Handling Fees on the Ancillary Pricing Schedule.
Please review Special ACH and Paycheck Handling Fees on the Ancillary Pricing Schedule located here.