DBIS Child Protection Policy
DBIS SAFEGUARDING POLICY STATEMENT:
At Discovery Bay International School (DBIS), the safety and well-being of our students is our paramount concern. We will give equal priority to keeping all children and young people safe regardless of their age, disability, gender, race, religion or belief, sex, or sexual orientation. We recognise that some children are additionally vulnerable because of the impact of discrimination, previous experiences, their level of dependency, communication needs or other issues. Every child has the right to learn and grow in a secure, nurturing, and protective environment, free from all forms of abuse, neglect, and exploitation. At the heart of our policy is the best interests of the children, and all matters relating to child protection and safeguarding will be underpinned by listening to the voice of the child and acting in their best interests.
Legal Obligations: DBIS will adhere to the laws in Hong Kong relating to mandatory reporting of suspected child abuse cases (those under the age of 18), effective from 20th January 2026 (Cap 650 of the law of Hong Kong). If the school suspects that a child is suffering serious harm or is at real risk of suffering serious harm (as detailed in the Ordinance lists of elements that constitute serious harm), this will be reported to the Social Welfare Department (SWD).
Reporting Procedures: If a member of staff suspects that a child is at risk of harm, or a child reports s disclosure, this must be recorded as soon as possible after the disclosure, using the Child Protection Manager on ISAMs. The staff member must speak to the Designated Safeguarding Lead (DSL) or Deputy for the phase of the school that the child is in to ensure that the disclosure has been received. The DSL will liaise with the Whole School DSL (or Deputy) regarding next steps.
Pre-employment: DBIS will take all reasonable steps to ensure that full and complete background checks are carried out for all members of staff who are employed at our school. The school will also adhere to our safer recruitment policy.
Confidentiality: DBIS will ensure all records, disclosures and allegations are managed in a confidential manner. Staff will never promise students that information they share regarding harm or abuse will be kept confidential.
All records are kept within the Child Protection Manager on our ISAMs management information system. All notes from child protection meetings will be kept as hard copies in the safe located in the Whole School DSL’s office at the Main Campus.
RATIONALE:
This Child Protection Policy reflects our unwavering commitment to safeguarding the children entrusted to our care and outlines the procedures we follow to ensure their protection.
Child protection is a shared responsibility, and its effectiveness relies on a culture of vigilance, openness, and proactive measures. This policy will be regularly reviewed and updated to ensure it remains robust and responsive to evolving challenges, global and local guidelines, ensuring that DBIS continues to be a place where every child feels safe, respected, and valued.
This policy applies to anyone working on behalf of Discovery Bay International School, including senior managers and the School Council, paid staff, volunteers, supply staff, agency staff and students.
CONTEXT:
The procedures detailed in this policy handbook are founded on the principles underpinning international law and the United Nations Convention on the Rights of the Child. DBIS procedures are also informed by best practice internationally, which includes the 2016 International Task Force on Child Protection’s recommendations on child protection (ITFCP) and the standards referenced in the UK government’s document, “Keeping Children Safe: Statutory Guidance for Schools and Colleges in England 2024”. Child protection procedures also strictly adhere to the Government of the Hong Kong SAR and in particular, the Social Welfare Department’s guidelines for schools entitled “Procedural Guide for Handling Child Abuse Cases, 2020” and “Mandatory Reporting of Child Abuse Ordinance - effective from 20th January 2026”
When appropriate, the School draws on the services of the Child Abuse Investigation Unit (CAIU) and/or Family and Child Protective Services Units (FCPSU) and/or the Social Welfare Department outreach team (SWD).
This policy will be reviewed on an annual basis by the Whole School DSL, in consultation with the DBIS Principal.
SCHOOL AIMS:
DBIS aims to meet its commitment to child protection and safeguarding by:
- Listening to children and respecting them;
- Appointing a nominated Whole School Designated Safeguarding Lead, Child Protection Team and a member of the School Council who takes lead responsibility for safeguarding at the highest level at DBIS, writing detailed safeguarding and child protection procedures;
- Making sure all staff and volunteers understand and follow the safeguarding and child protection procedures;
- Ensuring children, young people and their families know about DBIS's safeguarding and child protection policies and what to do if they have a concern;
- Building a safeguarding culture where staff, volunteers and children know how they are expected to behave and feel comfortable about sharing concerns;
- Creating and maintaining a safe and protective environment where all students feel secure, valued, and respected, free from all forms of abuse, neglect, and exploitation;
- Following legal obligations as set out by the government of Hong Kong;
- Maintaining accurate and confidential records of all child protection concerns, referrals, and actions taken, in accordance with data protection regulations.
CONTEXTUAL SAFEGUARDING
DBIS recognises that children and young people attending education settings cannot be seen as islands. They are part of a much wider network of peers, communities and other influences. This policy reflects the school’s commitment to understanding these influences and the need to consider not only the physical, real-world influences, but the wider groupings found within social media and the important messages they impart.
ROLES AND RESPONSIBILITIES:
NAME AND ROLE | KEY RESPONSIBILITIES |
Hannah Tait |
|
Jason Broderick |
|
SCHOOL COUNCIL | |
Dr Anthony Beck |
|
EYFS & PRIMARY | |
Anna Christiansen |
|
Ruth Brislen-Patel |
|
Lewis Peck |
|
SECONDARY | |
Serena Clark |
|
David Coburn |
|
Rebecca Boddington |
|
GENERAL AND ADMINISTRATION STAFF | |
Chingmy Shong |
|
Rose Ting |
|
ADDITIONAL ROLES AND RESPONSIBILITIES | |
Jessica Hickling |
|
Heads of Year |
|
Phase SLTs |
|
DEFINITIONS
The following definitions describe the different types of abuse which require a response according to the procedures in this Child Protection Policy:
Physical Abuse: Deliberately hurting a child and causing physical harm. It includes injuries such as bruises, broken bones, burns, and cuts. It may involve hitting, kicking, shaking, throwing, poisoning, burning, scalding, drowning and/or any other method of causing non-accidental harm to a child.
Physical abuse may also happen when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.
Sexual Abuse: when a child is forced or persuaded to take part in sexual activities. This may involve physical contact or non-contact activities and can happen online or offline. Children and young people may not always understand that they are being sexually abused.
Children and young people of any age, including very young children and babies, can experience sexual abuse.
Contact abuse involves activities where an abuser makes physical contact with a child. It includes: sexual touching of any part of the body, whether the child is wearing clothes or not.
Forcing or encouraging a child to take part in sexual activity, making a child take their clothes off or touch someone else's genitals, rape or penetration by putting an object or body part inside a child's mouth, vagina or anus.
Non-contact abuse involves activities where there is no physical contact. This includes flashing at a child, encouraging or forcing a child to watch or hear sexual acts, not taking proper measures to prevent a child from being exposed to sexual activities by others, making a child masturbate while others watch, persuading a child to make, view or distribute child abuse images (such as performing sexual acts over the internet, sexting or showing pornography to a child), making, viewing or distributing child abuse images, allowing someone else to make, view or distribute child abuse images, meeting a child following grooming with the intent of abusing them (even if abuse did not take place), sexually exploiting a child for money, power or status (child sexual exploitation).
Emotional Abuse: the ongoing emotional maltreatment of a child, which can have a severe and persistent negative effect on the child’s emotional health and development. Exposing a child to aggression, cruelty or abuse between others is also a form of emotional abuse.
Most forms of abuse include an emotional element, but emotional abuse can also happen on its own.
Children can be emotionally abused by anyone - parents or carers, family members, other adults and/or other children.
Neglect: not meeting a child’s basic physical and psychological needs. It is a form of child abuse that can have serious and long-lasting impacts on a child’s life - it can cause serious harm and even death.
The four main types of neglect are:
- Physical neglect: not meeting a child’s basic needs, such as food, clothing or shelter; not supervising a child adequately or providing for their safety
- Educational neglect: not making sure a child receives an education
- Emotional neglect: not meeting a child’s needs for nurture and stimulation, for example by ignoring, humiliating, intimidating or isolating them
- Medical neglect: not providing appropriate health care (including dental care), refusing care or ignoring medical recommendations
Suicidal Ideation: refers to thoughts, fantasies, or preoccupations with ending one's own life. This can range in severity from fleeting thoughts of not wanting to be alive (passive suicidal ideation) to detailed planning and intent to take one's life (active suicidal ideation).
In the context of this policy, suicidal ideation includes, but is not limited to:
- Direct statements: "I want to die," "I wish I wasn't here," "I'm going to kill myself."
- Indirect or veiled statements: "Everyone would be better off without me," "I can't take this anymore," "What's the point of living?"
- Written or artistic expressions: Essays, drawings, social media posts, or notes indicating a desire to end life.
- Engagement in self-harm with suicidal intent: Actions that deliberately injure oneself with the intention of causing death.
- Researching or acquiring means for suicide.
The presence of suicidal ideation in a student triggers our immediate child protection procedures to ensure their safety and access to appropriate support.
PROCEDURES
Disclosures
Disclosure is the process by which children and young people start to share their experiences of abuse with others.
Children and young people may disclose abuse in a variety of ways, including:
Directly– making specific verbal statements about what’s happened to them
Indirectly – making ambiguous verbal statements which suggest something is wrong
Behaviourally – displaying behaviour that signals something is wrong (this may or may not be deliberate)
Non-verbally – writing letters, drawing pictures or trying to communicate in other ways.
- Create a safe space for the child to share their experience. Reassure the child that they are being taken seriously and that they will be supported and kept safe. Please see Appendix II for a guide on how to manage disclosures of abuse.
- Take notes of what the child is telling you, but ensure the child feels listened to and that they have your full attention (notes can be recorded after the conversation).
- Explain who you will share information with and your next steps. Never promise the child that you will keep what they have told you confidential.
- Ensure you record your notes in the Child Protection Manager module of ISAMs. Include as much detail as possible from your conversation with the child.
- If a child makes a disclosure of a physical injury (or you notice a physical injury), you must also complete the physical incident form as a hard copy and ensure this is passed directly to the DSL for the phase.
- Notify the Designated Safeguarding Lead or Deputy DSL for the phase that the child is in.
- The DSL will communicate with the Whole School DSL (or Deputy) to decide next steps.
- Follow the instructions of the DSL for the phase.
- Destroy any notes that have been made as hard copy once the information has been recorded on iSAMS.
- In the event that a serious child protection issue is being dealt with by members of staff who are married or in a relationship with each other, a third party must be fully involved in the process.
If the child has made an indirect disclosure, record the information and your observations as detailed above and ensure you speak directly with the DSL or Deputy for the phase the child is in.
Please refer to Appendix I for a flow chart detailing the response procedure.
DBIS school requires compulsory disclosure by all staff in the event of any concerns or suspected abuse.
Disclosures of Sexual Abuse
In the event of any disclosure or suspected cases of sexual abuse, the school will report to the FCPSU of the Social Welfare Department immediately.
Disclosures of Suicidal Ideation
Suicidal ideation is a serious indicator of distress and a potential mental health concern. Any mention or display of suicidal ideation, regardless of how subtle it may seem, must be taken seriously and responded to with immediate attention and appropriate intervention. It must never be treated as a bid for attention.
Disclosures of suicidal ideation are treated as child protection concerns at DBIS and therefore must be responded to according to the procedures outlined in ‘Disclosures’.
The following steps must also be followed if a child discloses suicidal thoughts, ideas and/or plans:
- A psychiatrist's report must be provided to show that the student has undertaken a formal assessment and is fit to return to school.
- The report must be given to the Whole School Designated Safeguarding Lead to file in the Child Protection folder.
- DBIS must be given permission to converse with the psychiatrist to ensure that an effective safety plan can be put in place by the school. DBIS will follow the advice of the psychiatrist regarding the child’s return to school and decide whether it is possible to implement any recommendations. If DBIS cannot implement the advised recommendations, the student may not return to school until the psychiatrist has signed them off as fit for school without conditions (or with conditions that the school is able to support).
- The DSL for the phase has the responsibility of writing the safety plan with support from the Whole School or Deputy DSL and/or Head of Wellbeing.
- The DSL for the phase must ensure that all relevant staff are aware of the safety plan and ensure the effective deployment of the plan.
- The safety plan must be given a review date, at which point, a case conference meeting will be held involving all relevant agencies, including the psychiatrist, to decide whether the plan can cease.
- The school reserves the right to make the final decision regarding attendance at school following disclosure of suicidal ideation and will make this decision by considering:
- The best interests of the child concerned
- The best interests of the students and staff in the school community
Witnessing an Incident
If a member of staff witnesses an incident either in or outside of school that causes concern, they should follow the reporting and recording procedures detailed in the procedures for Disclosure.
Child Protection Meetings
The Phase DSL and Whole School DSL will decide upon the next steps. Where meetings need to take place, they should:
- Always include at least two people - one to lead the meeting, the other to take notes
- Be approved to take place by the Whole School DSL or Deputy DSL
Record and Minute Keeping
- Minutes should be kept from all meetings regarding child protection cases. These should be recorded on the official DBIS templates, which can be found in the Supporting Documents folder.
- Minutes must be kept as hard copies in the Whole School DSL’s safe (do not upload them to iSAMs as confidentiality cannot be maintained).
- All actions should be recorded and dated in the Child Protection Manager on iSAMs to ensure all actions are documented throughout the case.
Reporting to External Agencies
In accordance with the mandatory reporting laws in Hong Kong, if the school suspects that a child is suffering serious harm or is at real risk of suffering serious harm, this will be reported to the Social Welfare Department (SWD). Please see Appendix III for the Ordinance lists of elements that constitute serious harm.
- The DSL Whole School will contact the Family and Child Protective Services Unit (FCPSU)
- The DSL may delegate this responsibility to the phase DSL where appropriate
- Once handed over to external services, the school will be guided by the appointed SWD case manager on any next steps.
DBIS has a formal service agreement with Aberdeen Kai-fong Welfare Association Social Service who will provide the following services to support with child protection case management. Engagement with Aberdeen Kai-fong Welfare Association Social Service must be approved by the DSL Whole School for each case it is proposed advice is sought.
- Child Protection/ Crisis Case Management Service
- Individual sessions with students and/or their family members
- Home visits
- Participate in case conference or multi-disciplinary case meeting, as well as making appropriate referrals to related community services.
- Support DBIS counsellors to assist in dealing with cases.
- Provide professional advice to DBIS personnel.
Behavioural, Wellbeing, Academic and Less Serious Pastoral Concerns
- Behavioural, wellbeing, academic and less serious pastoral concerns must be recorded in iSAMS Pastoral Manager immediately.
- More serious issues related to wellbeing, such as (but not limited to) issues of self-harm, eating disorders, and drug and alcohol abuse, must be recorded by the adult who receives the disclosure in the iSAMS Pastoral Manager. This information must also be shared with the Head of Year of the relevant phase.
- Any follow-up meeting minutes that are of a sensitive nature must be made in hard copy and stored in the safe of the Whole School DSL. Notes of a non-sensitive nature should be recorded in the Pastoral Manager along with the initial record.
Reporting Low-Level Concerns
- Any member of staff who has a concern about the behaviour of another member of staff in the school should report this to the Principal and Whole School DSL either in writing or in person.
- The Principal will keep a personal record of any concerns that are shared and decide upon next steps (if any) relating to the concern raised.
- The Principal and DSL will monitor the behaviour and conduct of all staff and take further steps to address any concerns that warrant further investigation or response.
Managing Allegations Against Staff
The school will follow the procedures outlined in the Managing Allegations of Child Abuse Against Staff or Volunteers Policy.
DBIS Code of Conduct
All members of staff and volunteers at the school must adhere to the DBIS Code of Conduct.
- Read and sign the Code of Conduct Jotform upon joining the school.
- Read and sign the Code of Conduct Jotform on an annual basis thereafter (usually following the initial child protection training in August)
TRAINING
- All staff members, volunteers and visitors are to be kept informed about child protection and safeguarding responsibilities and procedures through induction, briefings and awareness training.
- All staff who work directly with students will undertake appropriate training to equip them to carry out their responsibilities for child protection and safeguarding effectively, which is kept up to date by refresher training each term. Attendance must be recorded by the DSL for each phase on the central register on iSAMS.
- All G&A staff will receive training that is delivered in English and Cantonese by the Designated Safeguarding Officer (DSO) for G&A Staff twice per year. This training is specific to the role general staff play, and all staff also receive a copy of the training brief that is translated into Cantonese.
- All external providers and those with specialist roles within the school complete child protection training as directed by the DSO for G&A Staff / Head of HR. They will receive a copy of the bilingual child protection briefing for external providers and specialist roles.
- DSLs and Deputy DSLs will undertake training at least every 2 years, where possible, through CIS or other external agencies to keep knowledge and skills regarding best practice up to date.
- Support will be available for staff from the Principal, the Whole School DSL and from members of the Child Protection Leadership team where there are concerns and queries about child protection and safeguarding.
- All staff members have access to policies, noting advice and guidance on the boundaries of appropriate student behaviour and conduct. These matters form part of staff induction and are referred to in the Staff Handbook.
- The Training Responsibilities Map details those who are responsible for providing child protection and safeguarding training.
CONFIDENTIALITY
- Confidentiality is an issue that needs to be discussed and fully understood by all those working with children, particularly in the context of child protection. The only purpose of confidentiality in this respect is to benefit the child. A member of staff must never guarantee confidentiality to a student nor should they agree with a student to keep a secret, as where there is a child protection concern, this must be reported to the Whole School DSL and may require further investigation by appropriate authorities.
- Staff will be informed of relevant information in respect of individual cases regarding child protection on a “need to know basis” only. Any information shared with a member of staff in this way must be held confidentially.
- Records are essential to good child protection and safeguarding practice. Our school will record any concern held about a student within our school.
VULNERABLE CHILDREN
- Our school recognises that there are some groups of children who are potentially at greater risk of harm than others (both online and offline). These groups are listed below, and it is important that extra vigilance is maintained for children who fall into these categories:
- Children who are engaged with a social worker or the FCPSU
- Children who are absent from education for prolonged or repeated periods
- Children requiring mental health support
- Children who do not live with their parents (either through the choice of the family or because this has been directed by the SWD)
- Children with special educational needs, disabilities or health issues
- Our school recognises that students who are abused or who witness violence may find it difficult to develop a sense of self-worth or view the world positively. Our school may be the only stable, secure and predictable element in the lives of students at risk. Nevertheless, whilst at school, their behaviour may still be challenging and defiant, or they may be withdrawn. Our school will endeavour to support students through:
- The curriculum to encourage self-esteem and self-motivation.
- Our school philosophy and values which promote a positive, supportive and secure environment where positive relationships are believed to be integral to student wellbeing and development;
- The implementation of the school’s Character and Culture policies;
- Our students are valued and respected as individuals with rights, as referred to in the UNCRC.
PREVENTION
- The Senior Leadership Team (SLT) members are responsible for ensuring that the school follows safer recruitment processes. Further details can be found in our Staff Recruitment and Appointment Policy.
- Child protection and safeguarding roles, procedures and responsibilities should be visible around the campus and designed to inform visitors, staff and students.
- The Whole School Designated Safeguarding Lead ensures that parents have an understanding of the responsibility placed on the school and its staff for child protection and safeguarding by providing a copy of this policy on request and posting a copy on the school website.
- All staff, volunteers and contractors that come to the campus to work with our students must read and sign the DBIS Code of Conduct and read the relevant sections of the External Providers and Specialist Roles briefing.
TRIPS & VISITS
- Risk Assessments must include child protection and safeguarding elements in addition to Health & Safety considerations.
- Trip sites must be visited prior to the trip itself. Visiting members of staff must ensure that sleeping arrangements allow for students to have appropriate access to trusted adults, and that toilets are adequate and have been inspected.
- All staff must familiarise themselves with the Educational Trips and Visits Policy
- Trip providers must adhere to the requirements of working with partner organisations below.
WORKING WITH PARTNER ORGANISATIONS
- Partner organisations used for overnight camps must have safe recruitment of staff practices, which include staff having undergone criminal history and sexual conviction checks. It is the trip leader’s responsibility to ensure that these requirements are met. Where it is not possible to meet these requirements, trip leaders must liaise with the Whole School or Deputy DSL to create an agreed risk assessment that demonstrates how staff will not have unsupervised access to any children.
- Partner organisations must either have their own Child Protection Policy (CPP) that meets the standard of this document or adhere to the school’s CPP and Code of Conduct (CoC).
ONLINE SAFETY
- Please refer to the following policies
SCHOOL ADMISSIONS AND LEAVERS
- The Admissions Manager must contact the previous school of each new student to ask if there are any Child Protection records held for each student using the school’s Jotform.
- If a student transfers from the school, safeguarding and child protection files will be copied for the new establishment (if known) and forwarded to the student’s new school, marked confidential and for the attention of the receiving school’s Designated Child Protection Lead.
CONCLUSION:
At DBIS, the safety, needs, welfare and rights of the children should always come first and are the primary concern in working with children and families. We endeavour, therefore, to ensure the health, safety, physical and emotional wellbeing of all children and young people through the roles and responsibilities of our staff and through our coordinated child protection practices and procedures.
Reviewed: 23.08.2017
04.08.2025
Next Review: 07.08.26
Marc Morris
Principal
APPENDIX I - Procedural Flowchart for Disclosures
Any member of staff, volunteer or visitor to the school who receives a disclosure of abuse or neglect, an allegation or suspects that abuse or neglect may have occurred must report it immediately to the Designated Safeguarding Lead for the phase the student is in or in their absence, the Deputy Designated Safeguarding Lead. In the absence of either of the above, the matter should be brought to the attention of the Whole School Designated Safeguarding Lead or Deputy Whole School Designated Safeguarding Lead. | ||
↓ | ||
The information is recorded in as much detail as possible and as soon as is practically possible after the disclosure to the Child Protection Manager on iSAMs. If the disclosure or concern relates to a physical injury, the physical incident form must also be completed, and the hard copy given to the DSL. | ||
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Phase DSL confers with the Whole School or Deputy DSL (or, in their absence, the most senior member of staff available). | ||
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DSLs call a strategy meeting. | ||
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Concerns and agreed course of action recorded in the Child Protection Manager, including any deadlines that need to be adhered to. | ||
↓ | ↓ | ↓ |
Option One: | Option Two: | Option Three: |
↓ | ↓ | ↓ |
Relevant staff to monitor. Class teacher/Tutor provides detailed regular reports to DSL | Parents are consulted by DSL and another designated member of staff. | Contact FCPSU and/or the police if the child is deemed to be in immediate danger |
In the event of a child protection concern directed at any of the DSLs, the Principal should be contacted directly. In the event of a child protection concern involving the Principal, the School Council Representative for Child Protection and Safeguarding and/or School Supervisor should be contacted.
APPENDIX II - Key Contacts Within the Local Authority
Organisation | Area | Contact Person | Office Tel No. |
Family and Child Protective Services Unit (FCPSU) | Central Western, Southern and Islands | Duty Officer | 2835 2733 |
Family and Child Protective Services Unit (FCPSU) | Out of Office Hours Hotline | Duty Officer | 2342 2255 |
Police Liaison Officer | Sergeant Yai Siu-Sang | 3661 1912 | |
Police Child Abuse Investigation Unit (CAIU) | 2860 7815 | ||
Aberdeen Kai-fong Welfare Association Social Service | Tiffany Lam | 2552 0994 |
APPENDIX III - Schedule 2 of Ordinance
Serious Harm:
- Any harm that endangers a child’s life or harm that endangers a child’s physical health and requires urgent medical treatment. Including:
- Loss of any limb or the function of any limb
- Loss of sight or hearing
- Injury to any internal organ
- Fracture to any bone
- Burn on body surface
- Wound that causes nerve, muscle or tendon damage or severe haemorrhage; and
- Loss of consciousness or impaired consciousness
2. Any harm that endangers a child’s psychological health or development, including:
- Mental derangement; and
- Prolonged psychological trauma,
But does not include any emotional reaction (such as distress, grief, fear and anger) that is a response to the ordinary vicissitudes of life.
Exemptions:
- The serious harm was caused by an accident that was not caused by the neglect of a responsible person of the child.
- The serious harm was caused by the child himself or herself.
- The serious harm was caused by any other child (otherwise than caused by any act of a sexual nature)
APPENDIX IV - Briefing Sheet for Temporary/Supply Staff
For staff on short contracts in Discovery Bay International School
All staff at DBIS, whether permanent or temporary, are subject to the same child protection requirements. Specifically, this involves a criminal background check prior to employment, acknowledgement and acceptance of the school’s Code of Conduct for adults and receipt of the school’s Child Protection Policy.
While working in DBIS, all staff have a duty of care towards the children and young people in attendance. This means that at all times, you should act in a way that is consistent with their safety and welfare.
In addition, if at any time you have a concern about a child or young person, particularly if you suspect or think they may be at risk of abuse or neglect, it is your responsibility to share that concern with the Designated Safeguarding Lead for the phase you are working in. Alternatively, you can contact the whole school Designated Safeguarding Lead.
This is not an exhaustive list, but you may have become concerned as a result of:
- observing a physical injury, which you think may have been non-accidental;
- observing something in the appearance of a child or young person which suggests they are not being sufficiently well cared for;
- observing behaviour that leads you to be concerned about a child or young person;
- a child or young person telling you that they have been subjected to some form of abuse.
In any of the circumstances listed here, you must write down what you saw or heard, date and sign your account, and give it to the DSL. This may be the beginning of a legal process – it is important to understand that legal action against a perpetrator can be seriously damaged by any suggestion that the child has been led in any way.
If a child talks to you about abuse, you should follow these guidelines:
- Rather than directly questioning the child, listen and be supportive.
- Never stop a child who is freely recalling significant events, but don’t push the child to tell you more than they wish.
- Make it clear that you may need to pass on information to staff in other agencies who may be able to help – do not promise confidentiality. You are obligated to share any information relating to abuse or neglect.
- Write an account of the conversation immediately, as close to verbatim as possible. Put the date and timings on it, and mention anyone else who was present. Then sign it, and give your record to the designated person/child protection officer, who should contact children’s social care if appropriate.
Remember, if you have a concern, discuss it with the DSL.
Marc Morris
APPENDIX V - Legal Framework and Reference
- UN Convention on the Rights of the Child, November 1989.
http://www.ohchr.org/EN/ProfessionalInterest/Pages/CRC.aspx
- Keeping Children Safe in Education: Statutory Guidance for Schools and Colleges in England, 2024
- Recommendations of the International Task Force on Child Protection, 2016
- Procedural Guide for Handling Child Abuse Cases, Revised 2020
- Relevant Ordinances related to child protection and child abuse include (list taken from
Procedural Guide for Handling Child Abuse Cases, p16/17. The procedural guide details how each applies):
- Protection of Children and Juveniles Ordinance, Cap 213
- Evidence Ordinance, Cap 8
- Employment Ordinance, Cap 57 (Employment of Children Regulations Cap57B,
- Employment of Young Persons Regulations Cap 57C)
- Criminal Procedure Ordinance, Cap 221
- Education Ordinance, Cap 279
- Adoption Ordinance, Cap 290
- Child Abduction and Custody Ordinance, Cap 512
- Crimes Ordinance, Cap 200
- Offences Against the Person Ordinance, Cap 212
- Prevention of Child Pornography Ordinance, Cap 579
APPENDIX VII - Further School Policies Relevant to Child Protection
- Critical Incident Policy
- Fire Evacuation Policy and Procedure Early Years
- Fire and Emergency Evacuation Procedure Primary / Secondary
- Fire Evacuation Policy and Procedure Senior School
- Personal Information Statement
- Acceptable Use Policy
- Digital Safeguarding Policy
- Staff Recruitment and Appointment Policy
- Managing Allegations of Child Abuse Against Staff and Volunteers Policy