Performance Competencies
A competency is a measurable set of skills, abilities, and knowledge needed to perform and fulfill one’s job responsibilities effectively.
Competencies outline performance expectations for both the manager and employee. Performance competencies provide staff and managers with a framework to reference throughout the year when coaching and managing towards high performance. Supervisors and staff will be asked to reflect on these competencies during the Introductory Period, Performance Check-in, and the Annual Performance Review.
2024-2025 Competencies Update
The Organizational Development team has updated performance and management competencies in advance of the 2024-2025 performance management annual review. The updated competencies align with higher education best practices, reinforce values and accountability, provide clearer guidance on behaviors and outcomes, and support continuous learning and transformational leadership. The new competencies are listed below, with notes on how they differ from the previous competencies.
Performance Competencies
Our updated competencies aim to clarify expectations, deepen our commitment to equity, and support growth across all roles.
Job Knowledge and Skills
Demonstrates functional knowledge relevant to their role, applies knowledge, and delivers impactful results that contribute to the university’s success.
- Demonstrates job knowledge and technical competence by applying best practices, relevant education, and prior experience to current and new job situations.
- Stays current with tools and technologies, and shares knowledge to support peers and enhance outcomes.
- Develops and sustains working relationships across the university that will enhance job performance.
- Produces high-quality results through informed decision-making and maximizing operational procedures.
- Recognizes the interconnection between their role and the university’s overall success.
- Committed to ongoing professional development and personal growth to add value beyond core job functions.
Competency Update
- Updated Version:
- Stronger emphasis on continuous learning
- More explicit differentiation between experts, competent performers, and those struggling
- Clear expectations for proactive skill-building and sharing expertise
- Previous Version:
- Focused on technical knowledge related to the role
- Encouraged learning and applying best practices but lacked specificity
- Included peer support and knowledge sharing
Delivering Results
The ability to effectively prioritize tasks, take initiative, and execute plans to achieve measurable outcomes while meeting deadlines and organizational goals.
- Balances quality, speed, and efficiency while adapting to changing priorities.
- Takes calculated risks and acts decisively to achieve meaningful outcomes, aligning actions with the university’s strategic priorities.
- Turns goals and ideas into actionable tasks, staying focused on key outcomes, and managing resources effectively to maintain a high level of output.
Competency Update
- Updated Version:
- Now a standalone competency focused on execution and measurable outcomes
- Clearer behavioral expectations around prioritization and initiative
- Managers can now assess effectiveness based on tangible impact
- Previous Version:
- Previously part of ”Innovation” but lacked explicit focus on execution
- No clear expectation for balancing speed, efficiency, and quality
- Limited accountability for prioritization and resource management
Effective Communication
The ability to convey clear and inclusive messages tailored to diverse audiences.
- Creates and delivers verbal and written communications to meet the unique needs of diverse audiences, taking into account tone, content and appropriate mode of delivery.
- Utilizes clear and transparent communication to build strong relationships, resolve conflicts, and ensure all voices are heard and valued.
- Collaborates with partners to foster a civil, kind, and supportive environment that emphasizes mutual respect, teamwork, and equity.
- Demonstrates a willingness to engage in brave conversations using tact and diplomacy.
- Demonstrates empathy, self-awareness, and respect for all individuals.
- Uses appropriate communication channels.
Competency Update
- Updated Version:
- Stronger focus on inclusive and adaptive communication
- Clearer expectations for audience-specific messaging and follow-ups
- Emphasis on handling conflicts and maintaining civility in the workplace
- Previous Version:
- Focused on basic clarity in communication
- Encouraged tailoring messages to audiences but lacked depth
- Included some emphasis on listening and respect
Commitment to Building an Inclusive, Fair, and Equitable Community
Commits to placing people — their needs, experiences, values, and well-being — and democratic principles at the center of every decision, process, and outcome. Ensures that these values remain at the core of each role through concrete actions and shared responsibility.
- Fosters a collaborative, respectful, and brave space where diverse perspectives are valued and engaged, whether in team settings, leadership, or direct service roles.
- Applies institutional policies and practices that reflect these values in decision-making, customer service, operations, and workplace culture.
- Engages in ongoing learning and dialogue to address historical and contemporary social justice challenges, tailoring efforts to their job function and responsibilities.
- Recognizes the impact of diverse backgrounds, experiences, and perspectives on workplace interactions and institutional excellence.
- Demonstrates a willingness to examine one’s own biases, assumptions, and attitudes.
- Ability to learn about others’ experiences and grow from that knowledge.
Competency Update
- Updated Version:
- Now a standalone competency with explicit behavioral expectations
- Focus on creating inclusive spaces, challenges bias, and ensuring fairness
- Encourages ongoing learning about social justice and institutional equity
- Previous Version:
- Equity & Inclusion was embedded within other competencies but lacked direct behavioral expectations
- No clear assessment framework for inclusive leadership and decision-making
Professional Integrity
Maintains honesty, consistency, and professionalism while prioritizing community needs, fostering respectful relationships, and demonstrating self-awareness.
- Demonstrates an understanding of how one’s words, actions, and behavior impact others while maintaining honesty, consistency, and professionalism, even under stress.
- Prioritizes understanding and meeting the needs of the department/community as the foundation of work goals and activities.
- Strives to build and sustain positive working relationships by being present, kind, and showing respect.
- Acknowledges personal and professional strengths, areas for growth, and opportunities for development.
- Demonstrates self-awareness and tact to navigate conflicts effectively, maintaining an awareness of community dynamics.
Competency Update
- Updated Version:
- Now a standalone competency emphasizing honesty, transparency, and professionalism
- Clear expectations for handling sensitive information
- Includes self-awareness and conflict resolution skills
- Previous Version:
- Previously part of ‘Accountability” but lacked specific ethical and professional behavior expectations
- Did not explicitly define handling conflicts or difficult situations
Accountability
Takes ownership of responsibilities and actions, honors commitments, and consistently delivers quality work.
- Honors commitments, acts with ownership, adaptability, and reliability, and proactively addresses challenges.
- Understands the broader impact of behavior and decisions on the team, department, and university.
- Demonstrates personal and professional responsibility for delivering quality work and achieving results.
- Looks to monitor and measure outcomes.
- Holds self accountable for what work is done and how it gets done.
- Takes a proactive approach to understanding goals and expectations.
Competency Update
- Updated Version:
- Stronger emphasis on proactive accountability rather than just meeting expectations
- Clearer behavioral distinctions between those who excel, meet, or struggle with responsibilities
- Expanded focus on honoring commitments, supporting team success, and maintaining transparency
- Previous Version:
- Took ownership of responsibilities
- Focused on meeting deadlines and delivering quality work
- Included transparency, integrity, and following procedures
Additional information can be found on Performance Check-In Examples.
Management Competencies
The 2024-2025 framework for managers introduces dedicated competencies for leadership, operations, and people management — distinguishing expectations across roles more clearly than before. Previously, operations management shared the same rating scale as the people management competencies.
Operations Management
Leverages an understanding of the structure, operations, and unique challenges of higher education to effectively navigate organizational objectives and serve the university community with purpose and collaboration, ensuring compliance, and maintaining quality.
- Recruits, hires, and manages diverse talent, and develops and manages engaged individuals and teams.
- Monitors operational performance against established targets and adjusts as necessary.
- Uses data and analytics to assess operational performance and identify areas for improvement.
- Implements cost-saving or cost-neutral strategies while maintaining or improving quality and service.
- Ensures compliance with industry standards, policies, and regulations.
- Demonstrates a results-oriented approach to driving operational goals.
- Drives progress towards completion.
Competency Update
- Updated Version:
- Now has its own dedicated rating scale for assessing operational performance
- Stronger focus on data analytics and efficiency
- Clear expectations for performance tracking, compliance, and workflow optimization
- Previous Version:
- Shared the same rating scale as People Management, making it hard to assess operational effectiveness separately
- Focused on basic resource and workflow management
- Limited expectations for data-driven decision-making
- Did not emphasize cost efficiency, compliance, or performance tracking
People Management (Individuals and Teams)
Aligns individual and team efforts with the university's mission and vision, using these principles as guideposts for decision-making and inspiring shared success. Builds trust and respect by cultivating mutually beneficial relationships rooted in understanding and shared purpose.
- Provides clear direction and feedback, and coaches and mentors team members to enhance performance and improve when necessary. Responds to performance challenges in accordance with university guidelines.
- Fosters a positive and inclusive work environment where employees feel valued.
- Identifies and nurtures employee strengths, providing opportunities for growth and development.
- Recognizes and celebrates team achievements, motivating individuals to meet goals.
- Demonstrates strong emotional intelligence in managing diverse team dynamics.
- Engages employees inclusively and equitably in a hybrid work environment.
Competency Update
- Updated Version:
- Now has its own separate rating scale for People Management
- Stronger emphasis on mentorship & coaching
- Explicitly includes diversity & inclusion in hiring and team development
- Encourages structured feedback, career progression, and employee engagement
- Previous Version:
- Shared the same rating scale as Operations Management, making it hard to assess operational effectiveness separately
- Focused on basic hiring and team oversight
- Included some expectations for mentorship and feedback but lacked depth
- Did not fully emphasize equity, inclusion, or structured employee
Leadership
Establishes and executes a shared vision for areas of responsibility aligned with the university’s strategic mission and values. Leads and serves as a catalyst for organizational change, cultivates distributive leadership, and motivates others to transfer vision into action. Deeply committed to creating and upholding a collaborative community that upholds fairness and mutual respect.
- Coaches and teaches others to develop diverse, equitable, and inclusive work environments where all members of the community feel respected, supported and welcomed. Dedicated to building a culture where diverse perspectives are embraced and everyone has the opportunity to thrive.
- Demonstrates an understanding of systemic inequities and actively works to dismantle barriers to inclusion.
- Navigates power dynamics and governance structures transparently and with accountability, ensuring fair and equitable practices across all levels of the institution.
- Leads by example, encourages new ideas and innovations, holds self and others accountable for acting in the best ethical, academic and financial interests of the University.
Competency Update
- Updated Version:
- Stronger focus on vision-setting, transparency, and equity-driven leadership.
- Clear expectations for dismantling barriers, navigating power dynamics, and fostering institutional change.
- Previous Version:
- Focused on driving change and motivating teams.
Rating Scales
See Performance Competencies Rating Scale.
Performance Check-In Competency Guide
The below guide is intended to provide staff and managers a framework to reference throughout the year when coaching and managing towards high performance. Supervisors and staff will be asked to reflect on these competencies during the Annual performance review.
Additional Performance Management Information
If you have questions about the annual review process, please email your Strategic HR Partner, Ali Cherasia or Ilana Levitt.