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Employee Data: Auto Pays

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Objectives:

Learn about the Auto Pays tab within AllPay. An Auto Pay is an item that will be automatically transferred to an employee’s paychecks if you have a payroll batch started and have the Employee Auto Pays check box ticked in the batch options. It lets you give an employee an automatic payment that isn’t a regular earning–something like a housing allowance, or a car allowance. Auto Pays shows up on an Employee Pay Entry screen with a line item that you can edit.

What's in this article?

An overview of what is within the Auto Pays tab and how it ties into payroll.

💡Good to know: This is part of a collection of guides about employee data in AllPay. This data in particular is relevant to payroll processes.

AllianceHCM tips: Keep an eye out for tips from our experts!

Auto Pays

Log in to AllPay and from the Employees module or menu, choose the Auto Pays section.

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You can see from the filters at the top that we’re looking specifically at the employee data for Serenie Beanie.

AllianceHCM tip: You can use the dropdowns or arrows to switch to different employees, and you can use the plus key on your keyboard’s number pad to advance to the next employee.

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Let's explore some of the fields of the Auto Pay view to learn more.

  • DET: Specifies whether the auto pay is a deduction, earning, or tax (DET).
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  • Code: Specifies the DET Code for this auto pay.
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  • Start Date: Set the date on which this auto pay will begin. If left blank, this will default to today’s date.
  • End Date: Set the date on which this auto pay will end. If left blank, this will default to 12/31/2100 (forever).
  • Amount: Use this for a specific dollar amount to be transferred automatically to this employee's checks. Put the dollar amount in this field.
  • Hours: Use this for a specific number of hours to be transferred automatically to this employee's checks. Put the number of hours in this field.
  • Rate: The rate that will be in effect for this auto pay. Rates are set up specifically for your company and will be customized to your company needs.
  • Rate Code: The rate code that will be in effect for this auto pay. Rate codes are set up specifically for your company and will be customized to your company needs.
  • Job Code: The job code that will be in effect for this auto pay. Job codes are set up specifically for your company and will be customized to your company needs.
  • Applies only to Check Type: If selected, only checks having this check type will have this auto pay transferred automatically to the employee’s checks.
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Fringe payments are often confused with Auto Pays. You can learn more about Fringe payments here, but the main difference is that during payroll Auto Pay will generate a line item you can edit on the Employee Pay Entry screen under the Payroll module of AllPay. Learn more about the Employee Pay Entry tab in this guide.

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