Expense Reports

All purchases made with a university credit card must be reconciled monthly via expense report in MyDay.

If you have been issued a university credit card, you are required to wait for the credit card transaction to load into your MyDay account before you submit these expenses. All credit card charges must be reconciled and submitted within 30 days of the expense.

Receipts are required for all purchases. An itemized receipt is required for all expense items $25 and over.

MyDay Expense

What is MyDay Expense?

Training

Training is provided by Jocelyn Montero. Contact Jocelyn at monteroj@newschool.edu to sign up for a virtual training session.

Instructions

You must have the following to complete an expense report:

• Receipts: Electronic copies of your receipts will be submitted with the expense report. Receipts are best attached as a .jpeg file, which you may take using the camera on your phone. All other file types will need to be downloaded in order to view.
• Worktags: You will need familiarity with your Accounting codes (i.e. Worktags, Budget Codes, Cost Center ). You will be asked to review and update all Cost Center, Fund, and Program tags associated with the charges, as well as any Gift, Grant, or Project worktags.
• Payment Election: You must have an Expense Payment Election configured in MyDay to submit an expense report. Review the instructions to confirm you have this set up.

Review full instructions to Create and Submit an Expense Report in MyDay.

Purchases made through My New Source do not need to be reconciled via expense report.

Additional Information

Under the Expense Report Information after you click on Create Expense Report in Memo box you must include the following. Ex: Attended (Conference Name) in Las Vegas on Oct. 14-17, 2025 or Speaker at (Event or Conference Name) or Purchased Items for a specific reason or department.

The worktags that are listed when you create an expense report must be updated for all reports. If you do not know your worktags, please contact your manager for this information. Taxi and Shared Rides require the start and end locations listed in the business memo line of the report.

Hotels require an itemization of your stay that are listed on the receipt. For example, the number of nights, the daily room rate and daily tax rate.