Payroll Processing Step 4: Running the pre-process register
Objectives:
Learn how to run the pre-process register as a part of your payroll process.
What's in this article?
Instructions for how to run a pre-process register.
💡 Good to know: The payroll pre-process register is a key tool for ensuring that all changes made since the last time payroll was run came in correctly such as raises, deductions, or terminations. This is a part of our Intro to Payroll Processing and Manual Entry guide, which covers starting and adding payroll batches, manually inputting payroll data, running a pre-process register, and closing a batch and submitting payroll.
AllianceHCM tips: Keep an eye out for tips from our experts!
Running the pre-process register
Once you’ve checked your payroll data using the Batch Totals view, you’re ready to run your pre-process register. Click on the Payroll Control tab toward the top of your screen.
And click on letter D, Register, for your batch.
This will open a Pre-Process Register Options window. Here you have the ability to set your Sorting Order if you’d like.
Then click Run Register.
When it is done processing, it will give you the ability to Download the register as a PDF.
AllianceHCM tip: You can run and download the register as many times as needed.
We’ve downloaded and opened the pre-process register PDF here. This gives us a chance to look at any employees we may have made changes to since the last time we ran payroll and make sure everything is pulling in correctly. For example, we can check that any changes to withholdings are correct.
Down at the bottom of the file, we can check report totals.
And don’t worry about having to save off this pre-process register PDF. You can access this file again within AllPay by clicking on the Recent Jobs option on the left-hand menu.
Remember, there are things that can change slightly from the time you submit payroll until the time that it is processed. For example, adjustments may be made to 401(k) or tax withholdings once payroll actually processes, according to pre-existing rules about maximum withholdings.
And that’s it! You’ve reached the end of this guide about running the pre-process register and you're ready to close the payroll batch and submit payroll. If you need additional support, please see the full list of sections in the Intro: Payroll Processing and Manual Entry guide.
Remember, if you have any questions, you can always reach out to AllianceHCM experts by phone at 281-875-1818, or you can contact your dedicated Customer Service Representative (CSR), who is listed on your AllPay dashboard. We’re happy to help and look forward to supporting all of your payroll needs.