Payroll Processing: Importing from SwipeClock



Objectives:

Learn how to import time data for employees using a SwipeClock integration. SwipeClock seamlessly integrates with AllPay, as well as with the AllianceHCM employee self-service product, MyPay. Employees can use MyPay to virtually punch in and out, and supervisors can manage time cards online without having access to sensitive payroll data. The hours are easily integrated into AllianceHCM payroll batches.

What's in this article?

Instructions for how to import payroll data from SwipeClock.

💡 Good to know: There are many ways to import payroll information into AllPay. Your AllPay should already be set up to import from SwipeClock if that is your company's method for inputting payroll data, but if it isn't, then please get in touch with your Customer Service Representative to make sure your system is set up for importing from SwipeClock.Please visit this article to learn more about other steps of the payroll process, including how to manually input data.

AllianceHCM tips: Keep an eye out for tips from our experts!

Importing payroll data from SwipeClock

First order of business is to log in to AllPay and choose Payroll Control from the Payroll module.

We’re going to be looking at a check that is already scheduled. If you need to know how to change a check date or add a check date, refer to the article for Payroll Processing Step 1: Starting payroll and adding batches.

Scroll down until you can click on Save & Verify Options.

Then, you’ll click on Start Payroll Now.

Now you’ve advanced in Payroll Control to Step 2 - Entry, and you’re ready to import your SwipeClock file.

Click on the tab for Time Import.

In the Time Import tab, you’ll see a listing for SwipeClock Direct, which pulls data directly from SwipeClock. Click on Import.

You’ll see a pop-up that will ask you to enter your SwipeClock user name and password. Once your information is here, click on Begin Import.

AllPay then imports the data straight from SwipeClock. Here you can see the data imported correctly with no errors, you’ll see a green checkmark and a notification that it’s done.

There’s also an option to download import results to see what data was imported. Let’s click on that.

The Download Import Results option downloads a spreadsheet with the import results. The first tab specifies any interface problems, such as errors and warnings.

The second tab will show all imported data.

Back in AllPay, you can use the Batch Totals tab to check your data.

AllianceHCM tip: Using batch totals isn’t required, but it is a best practice that we recommend to all of our clients to ensure accurate data and more easily pinpoint where there may be discrepancies between your source of data and the data in AllPay.

For a refresher on how to use batch totals, please reference our guide for Payroll Processing Step 3: Using batch totals to check payroll information. After using the batch totals, you can run a pre-process register (see our guide for Payroll Processing Step 4: Running the pre-process register) and then you can close your payroll batch and submit payroll (see our guide for Payroll Processing Step 5: Closing a payroll batch and submitting payroll).

Again, if you need assistance on payroll basics in AllPay, you can refer to our Overview: Payroll Processing and Manual Entry.

It’s that easy to import all the necessary payroll data from SwipeClock. As always, you can reach out to us if you have any questions. You can reach out to us by phone, or you can reach out directly to your Customer Service Representative, who is listed on your AllPay dashboard. We want payroll processing to be as easy as possible for you, and we hope your SwipeClock integration saves you time and effort.