Email Signature

Marketing & Communication has created an Email Signature Generator to streamline the creation of email signatures as well as ensure consistency across the university.

Here are guidelines for creating a custom email signature in The New School’s Google Apps system. Please note that these directions work only in the desktop Gmail environment; instructions for desktop email clients such as Outlook and Apple Mail will differ.

Step 1: Build Your Email Signature

1. Open the New School's Email Signature Generator.

2. Fill out all the information requested by the builder, using the drop-down to select the correct logo for your department, school, or college. Your information will appear in the upper right-hand corner as you fill out the builder form.

Note: If you are working remotely and do not have an assigned office space on campus, leave that field blank and delete the blank line once you are saving the email signature in Gmail.

3. When the form is complete, click the big red CLICK TO COPY button.

Step 2: Paste Your Email Signature into Gmail

1. Log into your New School email account (mail.newschool.edu)

2. Click the gear icon ( ⚙ ) in the upper right corner, then select Settings.

3. Select the General tab.

4. Under Signature, delete your existing signature and paste (control-v [Windows] or command-v [Mac]) the signature that you built from Step 1 (above).

5. If your logo lockup was not available in the Signature Generator, you can manually add your own custom logo/lockup within the signature window using the image button and processes provided by Google.

6. Delete any blank spaces from entries omitted in the generator (such as the address, if you're working remotely)

7. If you wish to add additional information to your email signature, you can do so by adding additional information under your generated signature. Additional information might include:

   1. Your package locker location (If your position requires you to regularly receive packages)

   2. Digital mailroom email address for invoices

   3. Lockbox address for receiving checks

   4. Links to schedule meetings using your Google Calendar or Calendly

   5. Your personal Zoom meeting ID or Google Meet ID

   6. Your work hours, time zone, meeting guidelines (e.g. virtual meetings only), etc.

   7. Other work-related websites

Note: Keep the default elements with their default styles as they were when they were exported from the generator. Any additional information or personalized elements should adhere to the same university style guidelines set by the generator (font, color, capitalization, etc.).

8. Scroll to the bottom of the page and click Save Changes.

Your signature should now appear at the bottom of any new email message created in the new Google Apps email system.

Related Topics

• New School Email

• Email Alias

• G Suite (Google)

• University Logo